The Georgia Department of Behavioral Health and Developmental Disabilities (DBHDD) is the state agency that focuses solely on policies, programs, and services for people with mental health challenges, substance use disorders, intellectual and developmental disabilities, or any combination of these. As Georgia’s public safety net, DBHDD operates six field offices and five hospitals throughout the state within three program areas: behavioral health, developmental disabilities and hospital services. The main office for DBHDD is located in Atlanta, GA. 

This position is located in Thomasville, GA

Job Description

Job Title:  Office Manager – Region 4 Field Office

Pay Grade:  G

Job Description:

Under the supervision of the Regional Services Administrator, the Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office administrative staff supervision, and task delegation. This position would be handing all landlord/contract correspondence and negotiations.

In addition to office management duties, this position will function as the executive assistant for the Behavioral Health Regional Service Administrator. These additional responsibilities would include but not limited to managing the schedules and communications, prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements.

Job Responsibilities:

• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
• Organize and schedule meetings and appointments and provide general support to visitors
• Partner with HR to maintain office policies as necessary
• Organize office operations/ procedures and Coordinate with IT on all office equipment
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
• Responsible for creating PowerPoint slides and making presentations
• Manage executives' schedules, calendars, and appointments
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems. Perform reviews and analysis of special projects and keep the management properly informed
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

Preferred Qualifications

• Proven office management, computer skills and knowledge of office software packages
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills and excellent written and verbal communication skills
• Strong organizational and planning skills and proficient in Microsoft Office
• Knowledge of accounting, data, and administrative management practices and procedures
• Knowledge of clerical practices and procedures and knowledge of human resources management practices and procedures

Preferred Educational Requirements

Bachelor’s degree or equivalent in a related field and three to five years’ experience performing work related to area of assignment OR Master’s degree in a related field

Position Qualifications

• Proficient with Microsoft Office (Excel, SharePoint, Word, PowerPoint)
• Excellent oral and written communication skills
• Ability to multitask a high volume of detailed work
• Ability to travel 0-10% within the State of Georgia

Benefits

In addition to a competitive salary & benefits, GA Department of Behavioral Health and Developmental Disabilities is part of a statewide initiative called Total Rewards that seeks to attract and retain employees by supplementing their base pay and benefits with programs designed to improve the quality of their work environment and lead to greater job satisfaction and work/life balance. Eligible employees are offered generous benefits, including health and dental insurance; retirement and savings plan options; and paid holidays, vacation and sick leave. For more information, visit https://dbhdd.georgia.gov/benefits

Employment Requirements
To ensure the safety and wellbeing of our employees, individuals and communities we serve, certain positions within DBHDD may require evaluations, vaccinations, professional licensure and certifications. Licenses must be current and enable providers to practice within the State of Georgia.

The following are a listing of evaluations and vaccinations that may be required for employees, including those not involved with direct care:

• Drug Screening
• TB Evaluation
• Annual Influenza*

*Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

DBHDD is an Equal Opportunity Employer
It is the policy of DBHDD to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

FOR THIS TYPE OF EMPLOYMENT, STATE LAW REQUIRES A NATIONAL AND STATE BACKGROUND CHECK AS A CONDITION OF EMPLOYMENT.  

When applying for this position, you will be asked if you meet the minimum qualifications for this position as stated below and may possibly be presented with additional questions to assess preferred qualifications. Preference will be given to applicants who meet one or more of the preferred qualifications and have demonstrated relevant experience clearly indicated in their work history.