Scanner/Indexer Clerk
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- Teachers Retirement System - TRS
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- Aug 29, 2024 Post Date
The Teachers Retirement System (TRS) is the largest public retirement system in Georgia. TRS administers the fund from which teachers in the state’s public schools, many employees of the University System of Georgia, and certain other designated employees in educational-related work environments receive retirement benefits. TRS manages the retirement accounts of 262,000 active members, and pays a monthly benefit to 128,000 retired members and survivors. TRS retiree payroll is in excess of $4.7 billion dollars per year.
Don’t miss this opportunity to come work with us and help serve Georgia Educators!
TRS is currently hiring for the following position:
Scanner/Indexer
Under general supervision, this position performs technical duties associated with the records management functions of the division and agency.
MINIMUM QUALIFICATIONS & EDUCATION
- High School Diploma.
- One or more years of experience scanning and indexing, or working in a similar position.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Opens, sorts, date stamps, and separates incoming mail for copying, scanning or distribution in accordance with division procedures.
- Reviews document verbiage to search for open records requests.
- Prepares and identifies documents prior to scanning; ensures legibility.
- Scans and indexes documents based on division, document type and status, maintaining minimum 80% accuracy.
- Retrieves documents from mail sorting area and other divisions for scanning.
- Prepares scanned documents for archival storage, boxes original documents, and notes scanning date range and division on each box.
- Performs regular scanner cleaning to ensure scanned documents are legible.
- Communicates with internal and external customers; notifies supervisor of customer-related issues.
- Collects and applies postage to outgoing mail; ensures daily pick-up by external courier.
- Delivers paper member files, forms and publications to other divisions when requested.
- Delivers items to outside entities as needed.
- Orders office supplies; delivers to other divisions as needed.
- Inventories agency forms, publications, letterhead and envelopes each month.
- Performs other related duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
- Basic knowledge of Microsoft Outlook and Word.
- Skill in the operation of office equipment.
- Skill in scanning and indexing documents.
- Skill in problem solving and decision-making.
- Skill in oral and written communication.
- Ability to work independently and as part of a team.
- Ability to build and maintain effective working relationships with all levels of management and staff.
WORK ENVIRONMENT
The work is typically performed in an office environment.
PHYSICAL DEMANDS OF THE JOB
- MEDIUM - Exert up to 50 lbs. of force occasionally, and/or up to 20 lbs. of force frequently, and/or up to 10 lbs. of force constantly to move objects.
- REPETITIVE MOTIONS: Movements frequently and regularly required using wrists, hands, or fingers.
Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered, but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process. Applicants who are not selected will not receive notification.
THIS POSITION IS SUBJECT TO CLOSE AT ANY TIME ONCE A SATISFACTORY APPLICANT POOL HAS BEEN IDENTIFIED.
Candidates for this position are subject to a reference and a background check.
The Teachers Retirement System is an Equal Opportunity Employer
