Procurement Agent 1
Procurement Agent I
Schedule: Monday – Friday 8:00 am – 5:00 pm
The Office of Planning and Budget (OPB) has an opportunity for a professional Procurement Agent to work in our Financial Unit. The Financial Unit provides accounting and financial support to multiple State agencies. The individual will work in a team environment and will interact with various state agency administrators and staff.
Duties & Responsibilities:
Under supervision, provides professional level category support in a variety of procurement activities for a department / unit. Coordinates the purchase of equipment, services, and supplies from established vendors. Develops bid packages, initiates, and manages bid process according to established procedures, professional standards, and award orders. Manages bid challenges according to procedures established by the Georgia Department of Administrative services (DOAS). Interviews vendors to obtain information concerning products, price, delivery, and payment terms. Researches and evaluates new supplies and equipment, and reviews bid proposals from vendors and awards orders. Performs general clerical/secretarial duties to assist in office operations.
Minimum Requirements:
Associate's degree in business administration, public administration or a directly related field from an accredited college or university; OR Two years of experience in a purchasing environment providing support in collecting bids, completing procurement documents and related functions.
- Possesses the ability to resolve or mediate purchasing problems.
- Possesses the ability to work independently with assigned purchasing projects.
- Demonstrates the ability to use purchasing software to prepare and maintain purchase orders.
- Ability to review forms to determine that standards and specifications are met.
- Ability to evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes.
- Ability to prepare purchase orders, solicit business proposals and review requisitions for goods and service.
- Ability to assist in the development of standard specifications.
- Ability to maintain and reviews computerized, or manual records of items purchased, costs, delivery, product performance, and inventories.
- Ability to research and evaluate suppliers based on price, quality, selection, service, support and the supplier's reputation and history.
- Ability to perform market research to assist in developing bid specifications.
- Ability to conduct pre-bid conferences/meetings.
- Ability to complete and pass State Purchasing Department training courses.
Preferred Qualifications:
- Three years of experience performing procurement responsibilities (i.e. developing bid packages, review bid proposals, etc.)
- Possess the Georgia Certified Purchasing Associate (GCPA) certification.
- Experience in a governmental procurement setting.
- Experience using PeopleSoft Financials and/or equivalent procurement software.
- Experience with electronic bidding processes.
- Experience using the Team Georgia Marketplace (TGM) system.
Associate degree in accounting or business, or a directly related field from an accredited college or university; or Technical diploma in accounting or business and one (1) year experience in a procurement environment; or High School diploma or GED and two (2) years of experience in a procurement environment; or One year of experience at the lower level Procurement Technician (FET112).
