Administrative Assistant II - Public and Professional Services
Employment Terms: This job is a full time, benefited, FLSA non-exempt position that reports to the Dean of Public and Professional Services.
Salary: Targeted salary is commensurate with education and experience not to exceed the budgeted amount of $43,160 per year.
Schedule: 40 hours per week. Monday through Thursday 8:00am – 5:00pm and Friday 8:00am – 4:00pm. This is an on-campus position that reports to the Lawrenceville Campus. May occasionally be required to work at the Alpharetta North-Fulton Campus.
Minimum Qualifications (Job Code 61804):
Associate’s degree in Business Administrative Technology and One (1) year of work related experience OR High school diploma *and* Two (2) years related work experience.
Preferred Qualifications:
Preference will be given to applicants who have held an Administrative Support position within an academic setting; Computer proficiency (Word, Excel and PowerPoint required); proficiency in BANNER; Experience in personnel, accounting and/or purchasing, travel, event arrangements and communications, vendor relations, managing calendars, meeting minutes, updating bulletin boards, and program maintenance. Must possess excellent knowledge and experience in the use of advanced computer skills and resources such as Internet and research skills, Google Docs, E-mail, Microsoft Word, Excel, Power Point, and Access. Self-starter, excellent verbal and written communication skills; ability to work under pressure in an empathetic and professional manner; ability to multi-task and meet deadlines, problem solve, and maintain effective relationships with multi-level personnel and customers. Sensitivity to confidential matters will be required
Certain positions are subject to pre-employment and random drug testing. Refusal to take the test or a positive result will lead to separation and a 2-year ineligibility period for state employment.
Additionally, for any employment offer that includes a required drug test, the test must be completed within 48 hours. Failure to comply will result in the offer being rescinded and a 2-year ineligibility period for state employment.
Job Description Summary:
Under general supervision of senior management, performs advanced and diversified secretarial/clerical duties requiring broad and comprehensive experience, skill and knowledge of organization policies and procedures in support of the department. Completes administrative tasks and special projects as requested not limited to the areas of personnel, budgeting and management of records. May provide assistance in purchasing and accounting tasks. May be cross-trained in various assignments related to the operation of the department.
|
Duties and Responsibilities |
Percentage of Time |
|
Perform general office procedures to include processing of forms, answering of telephone, copier usage, and procedures that lead to efficiency and effectiveness of the office. |
20% |
|
Assist in providing a variety of administrative and clerical support functions to facilitate the workflow of the Public and Professional Services Division, adjuncts, advisory board, and students |
20% |
|
Support in the areas of course scheduling, faculty evaluation, room assignments, student registration, orientation, educational research and data collection, special projects, and general administrative support |
20% |
|
Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior |
20% |
|
Other duties as needed and assigned |
20% |
|
Physical Demands |
Frequency (N) Never, (O) Occasionally , (C) Constantly |
|
Requires operation, access, or control of financial resources. |
C |
|
Requires having a P-Card. |
C |
|
Driving is a responsibility of this position. |
N |
|
This position will have direct interaction or care of children under the age of 18 or direct patient care. |
N |
|
This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications). |
C |
|
This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation. |
O |
|
This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation. |
O |
|
This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation. |
C |
|
This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation. |
C |
|
This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation. |
N |
|
Operating motor vehicles or heavy equipment with or without reasonable accommodation. |
N |
|
Noisy environments. |
N |
|
Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation. |
O |
|
Light work that includes moving objects up to 20 pounds with or without reasonable accommodation. |
O |
|
Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation. |
N |
|
Work in outdoor elements such as precipitation and wind. |
O |
|
Assessing the accuracy, neatness and thoroughness of the work assigned. |
C |
The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, spouse of military member or citizenship status (except in those special circumstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all technical college-administered programs, programs financed by the federal government including any Workforce Innovation and Opportunity Act (WIOA) Title I financed programs, educational programs and activities, including admissions, scholarships and loans , student life, and athletics. It also encompasses the recruitment and employment of personnel and contracting for goods and services.
The Technical College System and Technical Colleges shall promote the realization of equal opportunity through a positive continuing program of specific practices designed to ensure the full realization of equal opportunity. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Lisa Richardson, Title IX and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building A, Room 515 Lawrenceville, GA 30043, 678-226-6691
