Administrative Assistant II – Career Services (PT)
Employment Terms: This job is a temporary, non-benefited, FLSA non-exempt position in Career Services that reports to the Director of Career Services
Salary: Targeted salary is commensurate with education and experience not to exceed the budgeted amount of $15.60
Schedule: 19 hours per week. Availability to work Monday through Thursday 8:00am – 5pm and Friday 8:00am – 4pm.
Minimum Qualifications (Job Code T6002):
Associate’s degree in Business Administrative Technology *and* One (1) year of work-related experience OR High school diploma *and* Two (2) years related work experience.
Preferred Qualifications:
Preference will be given to applicants who have held an Administrative Support position; Computer proficiency (Word, Excel and PowerPoint required); Experience in personnel, accounting and/or purchasing, travel, event arrangements and communications, vendor relations, managing calendars, meeting minutes, updating bulletin boards, and program maintenance. Must possess excellent knowledge and experience in the use of advanced resources such as Internet and research skills and Google Docs. Self-starter, excellent verbal and written communication skills; ability to work under pressure in an empathetic and professional manner; ability to multi-task and meet deadlines, problem solve, and maintain effective relationships with multi-level personnel and customers. Sensitivity to confidential matters will be required.
Job Description Summary:
Under general supervision of senior management, performs advanced and diversified secretarial/clerical duties requiring broad and comprehensive experience, skill and knowledge of organization policies and procedures in support of Career Services. Completes administrative tasks and special projects as requested not limited to the areas of personnel, budgeting and management of records.
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Duties and Responsibilities |
Percentage of Time |
|
Perform general office procedures to include processing of forms, answering of telephone, copier usage, and procedures that lead to efficiency and effectiveness of the office; Set-up appointments for Director(s); Assist in providing a variety of administrative and clerical support functions to facilitate the work flow of the Launch Pointe Center for Career Experience |
35% |
|
Assists in managing CareerLink administration; collaborate with internal parties to coordinate career related activities between students and employers |
30% |
|
Assists in managing student support including drop-in assistance requests, student workshops, and on-campus hiring events. |
25% |
|
Student affairs division projects and other duties as assigned. |
10% |
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Physical Demands |
Frequency (N) Never, (O) Occasionally, (C) Constantly |
|
Requires operation, access, or control of financial resources. |
C |
|
Requires having a P-Card. |
N |
|
Driving is a responsibility of this position. |
O |
|
This position will have direct interaction or care of children under the age of 18 or direct patient care. |
N |
|
This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications). |
O |
|
This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation. |
C |
|
This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation. |
O |
|
This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation. |
O |
|
This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation. |
C |
|
This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation. |
N |
|
Operating motor vehicles or heavy equipment with or without reasonable accommodation. |
N |
|
Noisy environments. |
O |
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Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation. |
N |
|
Light work that includes moving objects up to 20 pounds with or without reasonable accommodation. |
O |
|
Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation. |
N |
|
Work in outdoor elements such as precipitation and wind. |
N |
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Assessing the accuracy, neatness and thoroughness of the work assigned. |
C |
The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed or religion, national or ethnic origin, sex (including pregnancy, sexual orientation, and gender identity), disability, age, political affiliation or belief, genetic information, veteran or military status, marital status, or citizenship status (except in those special circumstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all technical college-administered programs, programs financed by the federal government including any Workforce Innovation and Opportunity Act (WIOA) Title I financed programs, educational programs, and activities, including admissions, scholarships and loans, student life, and athletics. It also encompasses the recruitment and employment of personnel and contracting for goods and services.
The Technical College System and Technical Colleges shall promote the realization of equal opportunity through a positive continuing program of specific practices designed to ensure the full realization of equal opportunity. The following person has been designated to manage inquiries regarding the nondiscrimination policies: Lisa Richardson, Title IX and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building A, Room 515, Lawrenceville, GA 30043, 678-226-6691, LRichardson@GwinnettTech.edu.
