Coordinator - Environmental Health & Safety

Duties/Responsibilities:

Percentage of Time:

Coordinates project planning, development, monitoring and completion initiatives.

·         Demonstrates understanding of the concepts of coordinating project planning, development, monitoring and completion.

·         Studies and evaluates pertinent factors in coordinating projects. Identifies and carefully analyzes problems, questions and issues.

·         Properly prepares for and participates in meetings with entity management and/or other appropriate staff to discuss process, scope of work, purpose of assignment, time frames, and to identify potential problems.

·         Develops plans that include information about the assignment, issues to be addressed, project boundaries, time frames, methodology to be used, and suggested deliverables.

·         Effectively gathers, develops, analyzes, and interprets data and statistics to ensure reliable, valid results.

·         Follows established project criteria and procedures for project activities, ensuring that priorities, objectives, and activities are consistent with agency and/or technical college goals.

·         Monitors progress toward established deliverables, keeping management and customers informed as required.

·         Continually monitors project procedures, work assignments and schedules; makes revisions as appropriate to ensure successful completion of assigned projects.

7%

Serves as principal focal point for project implementation by coordinating and managing project activities following widely-recognized industry standards for the formulation and completion of work in the area of project management.

·         Plans and defines scope and expected outcomes of projects and revises as necessary.

·         Composes or participates in the composition of clear and concise descriptions of procedures, properly identifying goals, outcomes/deliverables, required tasks, procedures, resources, schedules and costs.

·         Identifies, reports and communicates periodically with customers on status of potential problems, barriers, and issues which may require action. Follows-up to ensure that assistance was provided properly and in a timely manner.

·         Effectively manages scheduling and cost control challenges.

·         Monitors projects in regard to performance, milestones, and deadlines, recognizing and solving problems as needed.

·         Produces or coordinates production of project documentation. Makes certain that recommendations are appropriate and consistent with planned goals and budget.

·         May coordinate the implementation of project recommendations and ensures customers' satisfaction. Properly implements change management process.

·         Informs management of and participates in resolving significant progress delays and project implementation problems.

10%

·         

Does not apply

Assist with the development and implementation of operational policies, procedures, and standards for quality assurance in distance education technology, educational technology, instructional computing, learning resources and areas deemed appropriate for the Environmental Health and Safety Coordinator.

·         Develops and maintains policies and procedures that are relevant and equitable in meeting the needs of the diverse statewide student populations.

·         Coordinates the development, implementation, and maintenance of institutional and program standards associated with each key functional area.

5%

Assesses training/development needs.

·         Develops appropriate survey mechanisms and conducts periodic surveys/studies to assess training needs.

·         Accurately summarizes results of surveys/studies and effectively communicates findings to management.

·         Makes sound recommendations for addressing staff competency deficiencies based on results of surveys/studies and availability of resources.

·         Provides appropriate input/consultation to assist management in developing short- and long-term training plans for the technical college, division or department.

5%

Facilitates the creation, organization, and implementation of professional staff development programs/activities related to distance education technology, educational technology, instructional computing, learning resources and areas deemed appropriate for the Environmental Health and Safety Coordinator.

·         Coordinates the provision of appropriate professional development for specified new and continuing personnel.

·         

5%

Provides technical assistance in the areas of curriculum revision and instructional strategies.

·         Provides technical assistance to instructional staff and others involved with program specific technology.

3%

Facilitates and leads teams and task forces in the completion of projects.

·         Effectively organizes and leads project teams by determining priorities for assignments, setting goals and time tables, reviewing progress, and providing feedback.

·         Appropriately communicates team goals and objectives to participants and customers.

·         Conducts and chairs meetings as required.

·         Manages team dynamics, facilitating optimum participation.

·         Provides input regarding individual and collective performances as required, relaying input through appropriate management.

·         Provides project team status updates to management and recommends solutions or changes in activity steps.

5%

Enters data through computer terminal. Generates regular and ad hoc reports using database.

·         Enters data with minimal errors according to prescribed format.

·         Handles confidential and sensitive information with no breaches in security. Demonstrates good judgment in evaluating information or entry of highly sensitive information.

·         Generates reports according to established guidelines and in a timely manner.

·         Provides data to internal and external customers in a timely manner and according to established guidelines.

40%

Creates and maintains a high performance environment characterized by positive leadership and a strong team orientation.

·         Defines goals and/or required results at beginning of performance period.

·         Communicates regularly with staff on progress toward defined goals and/or required results, providing specific feedback and initiating corrective action when defined goals and/or required results are not met.

·         Evaluates employees at scheduled intervals, obtains and considers all relevant information in evaluations.

·         Motivates staff to improve quantity and quality of work performed and provides training and development opportunities as appropriate.

5%

Maintains knowledge of current trends and developments in the field by attending professional development training, workshops, seminars and conferences and by reading professional literature in the related technical field.

·         Attends internal and external educational programs and professional meetings as requested.

·         Participates in regular meetings of available and applicable professional organizations.

·         Reads professional literature and translates complex or technical information into a meaningful format that may be understood by others.

·         Coordinates meetings, establishes agendas and records accurate minutes of meetings.

5%

Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior.

·         Demonstrates eagerness to learn and assume responsibility; seeks out and accepts increased responsibility; displays a "can do" approach to work.

·         Shows persistence and seeks alternatives when obstacles arise; seeks alternative solutions; does things before being asked or forced to by events.

·         Works within the system in a resourceful manner to accomplish reasonable work goals; shows flexibility in response to process change and adapts to and accommodates new methods and procedures.

·         Accepts direction and feedback from supervisor and follows through appropriately.

·         Works when scheduled; begins and ends work as expected; calls in according to policy when arriving late for work or when absent; observes provisions of Fair Labor Standards Act; observes policies on break and lunch periods; uses work time appropriately.

10%

Physical Demands:

 Frequency

(N)Never, (O)Occasionally or (C)Constantly

Requires operation, access, or control of financial resources.

C

Requires having a P-Card.

N

Driving is a responsibility of this position.

O

This position will have direct interaction or care of children under the age of 18 or direct patient care. 

N

This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).

C

This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.

O

This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.

C

This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.

C

This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.

C

This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.

O

Operating motor vehicles or heavy equipment with or without reasonable accommodation.

O

Noisy environments.

O

Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.

O

Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.

O

Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.

O

Work in outdoor elements such as precipitation and wind.

O

Assessing the accuracy, neatness, and thoroughness of the work assigned.

C