GST050 - Administrative Operations Coordinator I

JOB SUMMARY:

Under direct supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers.

JOB SPECIFIC DUTIES:

·       Provides administrative support to assigned area.

·       Provides problem resolution to claimants, employers, staff, other agencies, and/or the general public.

·       Provides program, administrative, and/or technical assistance and interpretation. Researches and resolves detailed program or client issues/questions and prepares documents.

·       Provides program, administrative, and/or technical assistance to customers and staff Researches and/or resolves program or client issues or questions. May represent the manager in various matters.

·       Supports routine administrative functions for the agency/office, such as travel expenses, car rentals, leases, vendors, contracts, telecommunications, building security, purchasing, billing/credit, inventory, property control, personnel, payroll, etc.

·       Receives additional training, as required, to gain full proficiency and experience in all areas.

MINIUMUM QUALIFICATIONS:

·       Associate degree from an accredited college or university

·       OR Two years of related experience.

PREFERRED QUALIFICATIONS:

Preference will be given to applicants who, in addition to meeting the minimum qualifications possess one or more of the following:

1. Two or more years of experience in administrative or secretarial support.
2. Two or more years of experience using MS Word and Excel; JTS experience a plus.
3. One or more years of experience in accounting and/or personnel functions.
4. One or more years of experience in preparing budgets and financial reports.
5. Three (3) or more years of experience supervising.

THIS IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENT

THIS IS AN UNCLASSIFIED POSITION.

THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE

PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR

CONSIDERATION. ALL APPLICATIONS WILL BE PRESCREENED.

DJJ IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER