Legal Secretary
This Announcement is Open to the Public.
The Georgia Department of Revenue is excited to invite applications for the position of Legal Secretary 2 or 3 in the Office of the General Counsel. Reporting to the General Counsel, you will be responsible for supporting the operations of the office.
Responsibilities include, but are not limited to:
· Responding to taxpayer and/or attorney written and telephonic contacts and inquiries in connection with pending matters.
· Preparing and processing legal documents and correspondence, to include opening, monitoring, and closing case files.
· Maintaining assigned calendars by scheduling appointments and meetings.
· Assisting with organization and storage of legal documents, to include records lifecycle retention and disposal assessments.
· Assisting with basic purchasing needs of the division, including entering purchase orders within established Department processes.
· Performs other professional and administrative responsibilities as assigned by the General Counsel.
Sample technical competencies may include, but are not limited to:
· Ability to communicate clearly and concisely in writing.
· Attention to detail and organization in connection with case file and document management processes.
· Demonstrated experience with using software applications such as Word, Outlook, Excel, PowerPoint, and Adobe Acrobat Pro to create documents, forms, and reports.
· Ability to learn new software and/or technology systems (e.g., Integrated Tax Solution) and follow established workflow processes.
Entry Qualifications:
Legal Secretary 2 (LET021) | Pay Grade H
High school diploma/GED AND two (2) years of experience in a legal setting using computer software; OR one (1) year of experience required at the lower level Legal Secretary 1 (LET020) or position equivalent.
Legal Secretary 3 (LET022) | Pay Grade I
High school diploma/GED AND three (3) years of experience in a legal setting using computer software; OR one (1) year of experience required at the lower level Legal Secretary 2 (LET021) or position equivalent.
Required Skills & Experience:
· Customer Service – ability to provide timely and courteous service to the public and support to internal and external stakeholders.
· Teamwork and Cooperation – ability to work collaboratively with team members.
· Communication Skills – ability to effectively communicate verbally and in writing.
· Results Orientation – ability to complete projects with limited supervision.
· Accountability - Ability to accept responsibility for one's actions with honesty & integrity, while remaining committed to organizational success.
· Organization – Ability to assess complex processes and create solutions for organizing voluminous documents.
Preferred Criteria:
· Prior experience with the Department’s Integrated Tax Solution system and/or with state purchasing processes.
· Ability to independently create solutions for document organization (electronic or paper).
· Ability to suggest process improvement in legal workflow.
Salary Range:
Up to $55,000.00
* Individual salary will be commensurate with experience, education, and State Personnel Board Rules.
Location:
DOR Century Parkway Office – 2595 Century Pkwy NE, Atlanta, GA 30345. This is a hybrid position allowing for a telework schedule of up to two days per week after training and proficiency in all assigned areas has been demonstrated.
About DOR
The Department of Revenue is the principal tax collection agency for the State of Georgia. DOR administers tax laws and enforces laws and regulations concerning alcohol and tobacco products in the state. Our mission is to administer the tax laws of the State of Georgia fairly and efficiently to promote public confidence and compliance, while providing excellent customer service.
We do more than just taxes! To learn more, visit our website: Department of Revenue
Benefits We Offer
· 13 paid State holidays
· Annual & Sick Leave accrual
· Medical, Dental & Vision coverage
· 401(k) 5% Employer match
State Personnel Board Rules for current State Employees
478-1-.12 Salary
478-1-.15 Changes to Employment Status
Important Information:
All Department of Revenue positions are subject to annual State of Georgia tax records check. Additional background processes may be in place for some positions. The highest level of education indicated on your Team Georgia Careers Profile will be verified.
Equal Opportunity & Accessibility:
The Department of Revenue is committed to providing equal employment opportunities and reasonable accommodations in accordance with the Americans with Disabilities Act (ADA). If you require accommodation during the application or interview process, please contact dor-candidate-adarequest@dor.ga.gov.
Due to the large volume of applications received by this office, only applicants selected for interview will be notified for final applicant selection. Human Resources maintains the discretion to close the job announcement prior to the closing date if a significant number of applications are received.
