D6 Procurement (FEP020) Purchase/Procurement Agent 1 (PG: I)

JOB SUMMARY: Under supervision, provides professional level category support in a variety of

procurement activities. Provides assistance in on‐going category and vendor performance management.

JOB SPECIFIC DUTIES:  Coordinates procurement operations for a department/unit. Develops bid

packages, initiates and manages bid process according to established procedures, professional standards, and award orders. Manages bid challenges according to procedures established by DOAS and employing agency.  Interviews vendors to obtain information concerning products, price, delivery, and payment terms. Establishes and maintains maintenance, lease, service and other contracts. Researches and evaluates new supplies and equipment, and reviews bid proposals from vendors and awards orders.

Performs general clerical/secretarial duties to assist in office operations.

MINIMUM QUALIFICATIONS

The selected candidate must meet the advertised minimum qualifications to include State Entry Qualifications as well as Agency Specific Minimum Qualifications.

STATE ENTRY QUALIFICATIONS:

·         Associate's degree in business administration, public administration or a directly related field from an accredited college or university

·         OR Two years of experience in a purchasing environment providing support in collecting bids, completing procurement documents and related functions.

·         Note: Some positions may require certification.

·         Note: An equivalent combination of education and job specific experience that provided the knowledge, experience and competencies required to successfully perform the job at the level

listed may be substituted on a year‐over‐year basis.

AGENCY MINIMUM QUALIFICATIONS:

·         Possesses experience in a support capacity (ie. preparation/submission of electronic requisitions; management of purchase orders related to inventory control/verification goods/services are received/rendered in correct quantities/prices; purchasing card transaction approval in Team Works or similar program) within a purchasing environment.

·         Possesses experience performing mathematical calculations.

·         Experience using computer word processing, spreadsheet, and/or database programs in the Microsoft Office Suite.

·         Understands and interprets written material, including rules, regulations, instructions, reports, charts, graphs, and tables.

·         Applies what is learned from written material to specific situations.

·         Demonstrates the ability to research, gather, organize and analyze technical data.

·         Possesses the ability to resolve or mediate purchasing problems.

·         Possesses the ability to work independently with assigned purchasing projects.

·         Demonstrates the ability to use purchasing software to prepare and maintain purchase orders.

·         Ability to review forms to determine that standards and specifications are met.

·         Ability to evaluate and monitor contract performance to ensure compliance with contractual obligations and to determine need for changes.

·         Ability to prepare purchase orders, solicit business proposals and review requisitions for goods and service.

·         Ability to assist in the development of standard specifications.

·         Ability to maintain and reviews computerized, or manual records of items purchased, costs, delivery, product performance, and inventories.

·         Ability to research and evaluate suppliers based on price, quality, selection, service, support and the supplier's reputation and history.

·         Committed to providing quality customer service.

·         Demonstrates good communication skills with the ability to express ideas and facts to individuals or groups effectively.

·         Uses correct English grammar, punctuation, and spelling to communicate facts, ideas, and messages in a succinct and organized manner.

·         Produces written information that is appropriate for the intended audience.

·         Displays a high standard of ethical conduct

·         Possess the ability to make sound and well-informed decisions.

·         Knowledge of organization and functions.

·         Possesses strong interpersonal skills.

·         Ability to recognize opportunities to aid in the achievement of department goals and objectives. Possesses the ability to adapt work methods in response to new information, changing conditions or unexpected obstacles.

·         Ability to adapt to change in work assignments and priorities.

·         Must be self-motivated and results oriented.

·         Ability to perform market research to assist in developing bid specifications.

·         Ability to conduct pre-bid conferences/meetings.

AGENCY PREFERRED QUALIFICATIONS:

·         Three years of experience in a support capacity (ie. preparation/submission of electronic requisitions; creating/issuing purchase orders; management of purchase orders related to inventory control/verification goods/services are received/rendered in correct quantities/prices; purchasing card transaction approval in Team Works or similar program) within a purchasing environment.

·         Possession and professional application of the Georgia Certified Purchasing Associate (GCPA) certification.

·         Experience in a governmental procurement setting.

·         Experience using PeopleSoft Financials and/or or equivalent procurement software.

·         Experience with electronic bidding processes.

·         Experience using the Team Georgia Marketplace (TGM) system.

IMPORTANT INFORMATION FOR ALL GDOT JOBS

The interview is just one part of the overall selection process and is not the only criteria used to make the final selection. In addition to the interview, the final selection is based on the applicant’s work history and performance  (documented in  HR and/or Office files), PeopleSoft/employee status (i.e. rehire code),