Coordinator - Academic Quality Assurance and Assessment

Duties/Responsibilities

Percentage of Time

1.       Manages college-wide faculty credentialing process

-          Coordinates the submission of new instructor documentation with academic divisions

-          Organizes documentation and maintains accurate record-keeping procedures

-          Monitors processes for compliance issues and provides solutions as needed

-          Maintains faculty credential records in accordance with compliance standards

-          Collaborates with Human Resources as needed to coordinate the collection of documentation

20%

2.       Serves as the principal focal point for coordinating and managing implementation of campus surveys and assessment activities

-          Uses and maintains survey software – Class Climate – upgrades and troubleshoots

-          Creates and facilitates new users of survey system to gather data

-          Oversees the administration of all college surveys

-          Performs data analyses and compiles reports for various initiatives

20%

3.       Centralizes the faculty observation activities for the College

-          Collects documentation regularly and ensures submission across academic programs

-          Develops organization system for documentation

-          Creates annual observation forms for faculty use using Dynamic Forms

-          Monitors the completion of observations in accordance with academic policies

10%

4.       Oversees the completion of program advisory committee (PAC) meetings

-          Provides training on the policies and procedures regarding PAC requirements

-          Organizes and stores the documentation on behalf of academic programs

-          Monitors the completion of annual PAC obligations

-          Prepares reports from findings in PAC documentation for planning and research

10%  

5.       Coordinates the Perkins Program Improvement Planning process

-          Develops annual plans for developing and implementing approved activities

-          Schedules and hosts performance review meetings to help identify root causes of program performance

-          Support the development of performance-enhancing activities

-          Evaluates independent program submissions

-          Monitors the completion of approved activities

-          Collects and maintains documentation of implementation to ensure compliance requirements are met each year

10%

6.       Oversees new program, program modification, curriculum revision, and program termination submissions according to local, state, and federal guidelines.

-          Understands local, state and federal submission guidelines to facilitate submissions

-          Oversees the local request process for academic programs and monitors their progress

-          Maintains the use of Dynamic Forms to facilitate the local submission process

-          Monitors submissions for compliance issues and provides solutions as needed

5%

7.       Assists with establishing and/or maintaining record-keeping systems and reference manuals/materials

-          Establishes and maintains organized, accessible and current systems in accordance with applicable standards, policies and procedures

-          Maintains current, accessible and organized reference manuals/materials

-          Maintains confidentiality and security of information and materials according to established policies and procedures

5%  

8.       Uses a variety of resources to complete, prepare, assemble, process and/or generate reports and other documentation, or to respond to inquiries, questions or requests

-          Collects and compiles necessary data/information from a variety of sources in an accurate, thorough, and timely manner

-          Generates reports and other documents in a timely manner and in accordance with applicable policies, procedures and guidelines

-          Prepares and distributes required or requested data reports and other documents to appropriate persons within established time frames

5%

9.       Participates in implementation of project work plan and schedules for the development and support of systems

-          Implements project plans and schedules according to established policies and guidelines

-          Participates in the timely preparation and execution of projects

-          Informs customers and management regularly of developments which will affect projects

-          Recommends solutions which enhance operational efficiency and meet the needs of the institution

5%

10.    Maintains calendars and schedules appointments, meetings and conferences

-          Establishes and maintains well-organized calendar system for assigned organizational unit or program area

-          Schedules appointments according to instructions from staff members or applicable procedures and notifies appropriate parties of any appointment changes

5%

11.    Maintains knowledge of current trends and developments in the field by participating in professional development opportunities; applies pertinent new knowledge to performance of responsibilities

-          Attends internal and external educational programs and professional meetings as available for continuing professional education

-          Attends relevant meetings and training programs offered by professional organizations.

-          Incorporates knowledge of pertinent new trends and developments into unit policies and procedures. Makes recommendation for any related organizational changes

5%

Physical Demands: 

 Frequency 

(N)Never, (O)Occasionally or (C)Constantly 

Requires operation, access, or control of financial resources. 

 N

Requires having a P-Card. 

 N

Driving is a responsibility of this position. 

 O

This position will have direct interaction or care of children under the age of 18 or direct patient care.   

 N

This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications). 

 C

This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation. 

 C

This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation. 

 O

This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation. 

 N

This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation. 

 C

This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation. 

 N

Operating motor vehicles or heavy equipment with or without reasonable accommodation. 

 N

Noisy environments. 

 N

Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation. 

 N

Light work that includes moving objects up to 20 pounds with or without reasonable accommodation. 

 N

Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation. 

 N

Work in outdoor elements such as precipitation and wind. 

 N

Assessing the accuracy, neatness and thoroughness of the work assigned. 

 C