Duties/Responsibilities:

Percentage of Time: 

Reviews a wide range of source documents, such as vouchers, invoices, receipts, and other forms for accuracy and completeness;

·         Gathers appropriate information, compares records and correctly traces inaccuracies or omissions. Initiates appropriate corrective actions.

·         Completes reconciliations and transfers accounting data from individual accounting journals and ledgers to general ledgers within appropriate periods.

·         Notifies appropriate authorities regarding balancing/reconciling discrepancies, problems and/or trends

20%

Enters routine financial transactions into accounting systems; verifies and corrects information;

reconciles accounting records;

 (Performed by all incumbents)

·         Receives and accurately batches source documents according to applicable methods.

·         Accurately records transactions in a timely manner and according to established procedures and system guidelines.

·         Adequately analyzes and reviews recorded transactions to ensure accuracy of entry. Appropriately determines sources of errors and/or makes corrections.

·         Categorizes revenue into appropriate accounts.

·         Assigns correct accounting codes according to established guidelines.

25%

Verifies and records cash, check, and credit card payments;

·         Properly receives and records receipts and computes accurate totals.

·         Accurately identifies, traces, and corrects any discrepancies between receipts and cash/checks/credit card receipts.

·         Accurately codes receipts for entry into the accounting records.

·         Deposits or forwards funds to appropriate staff according to established procedures.

25%

Organizes and maintains hard copy files of departmental records; (Performed by all incumbents)

·         Maintains complete, accurate and readily accessible files that conform to applicable policies, procedures, guidelines and standards.

·         Regularly purges files in accordance with policies on record retention.

·         Follows guidelines for providing information to auditors and others.

·         Maintains confidentiality of records, files and other documentation.

5%

Communicates with students, faculty and staff related to student accounts, as needed.

5%

Serves as back-up to establish, maintain and process third-party contracts and scholarships in the student accounts receivable system;

·         Creates and processes third party invoices. 

·         Communicates effectively with internal and external third-party entities.

3%

Serves as a back-up for sending payment reminders and billing notifications to students on a regular schedule that provides effective communication to students regarding account balances and meets due diligence requirements.

2%

Performs limited, routine general clerical duties. Responds to requests for information/advice and solves clerical problems. (Performed by all incumbents)

·         Accurately and promptly performs clerical duties such as, maintaining leave records, distributing mail, typing, answering the phone, etc.

·         Responds promptly, effectively and appropriately to requests for information and assistance.

3%

Displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior (Performed by all incumbents)

·         Demonstrates eagerness to learn and assume responsibility; seeks out and accepts increased responsibility; displays a "can do" approach to work.

·         Shows persistence and seeks alternatives when obstacles arise; seeks alternative solutions; does things before being asked or forced to by events.

·         Shows flexibility in response to process change and adapts to and accommodates new methods and procedures.

·         Accepts direction and feedback from supervisor and follows through appropriately.

·         Works when scheduled; begins and ends work as expected; calls in according to policy when arriving late for work or when absent; observes provisions of Fair Labor Standards Act; observes policies on break and lunch periods; uses work time appropriately.

10%

Performs other duties as assigned in the fulfillment of the needs, philosophy, and purpose of Gwinnett Technical College

2%

Physical Demands:

 Frequency

(N)Never, (O)Occasionally or (C)Constantly

Requires operation, access, or control of financial resources.

C

Requires having a P-Card.

N

Driving is a responsibility of this position.

N

This position will have direct interaction or care of children under the age of 18 or direct patient care. 

N

This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications).

N

This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation.

C

This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation.

O

This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation.

O

This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation.

C

This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation.

N

Operating motor vehicles or heavy equipment with or without reasonable accommodation.

N

Noisy environments.

N

Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation.

N

Light work that includes moving objects up to 20 pounds with or without reasonable accommodation.

O

Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation.

N

Work in outdoor elements such as precipitation and wind.

N

Assessing the accuracy, neatness and thoroughness of the work assigned.

C