Project Assistant

The Human Resources Project Assistant is responsible for providing professional level support to the Human Resources Executive Director and the Office of Human Resources.  Must have superior proofing, editing and writing skills, customer focus, technical capacity and the ability to effectively prioritize work assignments.  Provides information and assistance to employees and the general public regarding Human Resources trainings, processes, policies, and procedures.  Must be creative in producing and managing events, special projects and activities that are resourceful for employees.  Must be able to problem solve, work in a fast pace environment and maintain discretion regarding sensitive and confidential information.  Must be organized, self-motivated, efficient and capable of working independently within set guidelines and meet deadlines.  Must employ good judgment and make sound decisions in accordance with established procedures and policy.

Essential Job Responsibilities

·                     Perform and complete tasks and assignments associated with employee personnel functions,  

             (onboarding, employment documents, hiring sessions, etc.).

·                     Perform clerical duties; such as, filing, typing, answering phone calls, routing mail, etc.

·                     Manage and maintain electronic Job Center (applicant tracking system).

·                     Compose, post and manage recruitment announcements.

·                     Prepare, assemble, process, and/or generate reports and other requested documentation; and                              

              respond to inquiries, questions or requests.

·                     Enter data from forms, records, and reports for purposes such as maintaining databases.

·                     Proficient in Microsoft Suite and have the ability to operate in various HR software.

·                     Complete employment verifications/certifications.

·                     Administratively assist the Human Resources Executive Director (clerical, reports, etc.).

·                     Monitor use of and maintain supplies, and equipment.

·                     Scanning personnel files and documents ensuring accuracy for record keeping.

·                     Assist in new employee hiring and onboarding.

Minimum Qualifications:  Associate’s degree in Business Administration or related field from an accredited college or university *and* at least three (3) years’ experience in Human Resources.

Preferred Qualifications:

Bachelor's degree in Human Resources, Business Administration or related field.

Two years of HR experience in Higher Education and/or state government.

Strong knowledge of PeopleSoft HRMS, Workday, or similar employee management software.

Highly skilled in organization, prioritizing, and time management.

Skilled in interpersonal relations and in dealing with the public.

Superior verbal and written communication skills.