Program Assistant - Adult Education Division
Employment Terms: This is a part time, non-benefited position in the Adult Education Division that reports to the Director of Curriculum and Instruction for the ESL program. The individual in this position may not exceed 19 hours per week.
Schedule: Tuesday – Thursday 9:00 AM – 2:00 PM, Friday 9:00 AM – 1 PM.
Salary: $15.60 per hour
Minimum Qualifications (Job Code H1001): High School diploma or equivalency (GED, HiSET). Computer skills.
Preferred Qualifications: Associate’s degree or above. Two (2) + years in an office support position; front desk reception/administrative assistant capacity and/or educational setting preferred.
Computer literate with demonstrated proficiency in Microsoft Word and Excel; pleasant, personable, customer service oriented demeanor; Typing 50 WPM; ability to prioritize and organize; ability to work in and with a culturally diverse population; self starter who can work with minimal supervision; effective oral and written communication skills.
Preferred Skills: Bi-lingual; Advanced Microsoft office skills (Excel, Word); experience using specialized data management systems; accurate and detailed data entry, report generation and file management; professional, dependable and collaborative.
Certain positions are subject to pre-employment and random drug testing. Refusal to take the test or a positive result will lead to separation and a 2-year ineligibility period for state employment. Additionally, for any employment offer that includes a required drug test, the test must be completed within 48 hours. Failure to comply will result in the offer being rescinded and a 2-year ineligibility period for state employment.
Job Description: Under the supervision of a Director, the Program Assistant (PA) exhibits a pleasant and positive attitude while supporting the students and instructors in their duties. The PA is required to handle confidential student and program data on a daily basis.
|
Duties/ Responsibilities |
Percentage of Time |
|
1. Provides administrative and clerical support to the unit. (Performed by all incumbents) |
20 |
|
2. Serves as a liaison between the program/administrative/technical operation and clients; determines the nature of client's business and provides appropriate information and assistance. Refers to appropriate personnel when necessary. (Performed by all incumbents) |
10 |
|
3. Conducts comprehensive clerical research using a variety of resources to generate reports and respond to requests. (Performed by all incumbents) |
10 |
|
4. Retrieves, screens, opens, and distributes incoming mail. Prepares for delivery and sends outgoing documents and other materials. (Performed by some incumbents) |
10 |
|
5. Maintains filing and record-keeping systems. (Performed by all incumbents) |
10 |
|
6. Copies and distributes documents and other materials. (Performed by some incumbents) |
10 |
|
7. Monitors use and maintains supplies for program/operational unit. |
10 |
|
8. Performs a variety of clerical duties for program or operation staff |
10 |
|
9. Contributes to and maintains a high performance environment characterized by a positive attitude and a strong team orientation. (Performed by all incumbents) |
10 |
|
Physical Demands: |
Frequency (N)Never, (O)Occasionally or (C)Constantly |
|
Requires operation, access, or control of financial resources. |
N |
|
Requires having a P-Card. |
N |
|
Driving is a responsibility of this position. |
N |
|
This position will have direct interaction or care of children under the age of 18 or direct patient care. |
N |
|
This position will have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications). |
C |
|
This position is a stationary position, often standing or sitting for prolonged periods with or without reasonable accommodation. |
N |
|
This position requires moving about to accomplish tasks or moving from one worksite to another with or without reasonable accommodation. |
N |
|
This position requires the ability to adjust or move objects up to 15 pounds in all directions with or without reasonable accommodation. |
N |
|
This position requires the ability to repeat motions that may include the wrists, hands and/or fingers with or without reasonable accommodation. |
N |
|
This position requires the ability to operate machinery and/or power tools with or without reasonable accommodation. |
N |
|
Operating motor vehicles or heavy equipment with or without reasonable accommodation. |
N |
|
Noisy environments. |
N |
|
Medium work that includes moving objects up to 50 pounds with or without reasonable accommodation. |
N |
|
Light work that includes moving objects up to 20 pounds with or without reasonable accommodation. |
N |
|
Heavy work that includes moving objects up to 100 pounds or more with or without reasonable accommodation. |
N |
|
Work in outdoor elements such as precipitation and wind. |
N |
|
Assessing the accuracy, neatness and thoroughness of the work assigned. |
C |
The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed or religion, national or ethnic origin, sex (including pregnancy, sexual orientation, and gender identity), disability, age, political affiliation or belief, genetic information, veteran or military status, marital status, or citizenship status (except in those special circumstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all technical college-administered programs, programs financed by the federal government including any Workforce Innovation and Opportunity Act (WIOA) Title I financed programs, educational programs, and activities, including admissions, scholarships and loans, student life, and athletics. It also encompasses the recruitment and employment of personnel and contracting for goods and services.
The Technical College System and Technical Colleges shall promote the realization of equal opportunity through a positive continuing program of specific practices designed to ensure the full realization of equal opportunity. The following person has been designated to manage inquiries regarding the nondiscrimination policies: Lisa Richardson, Title IX and Section 504 Coordinator, 5150 Sugarloaf Parkway, Building A, Room 515, Lawrenceville, GA 30043, 678-226-6691, LRichardson@GwinnettTech.edu.
Qualifications to be determined by hiring organization based upon position requirements.
