Payroll Specialist 1
This is a TEMPORARY position. In order to be considered, all applicants must complete the ERSGA Job Application attached to this requisition. It must be uploaded in addition to a resume.
Job Title: Payroll Specialist 1
Job Profile Summary
This position reports to the Payroll Manager and under general supervision, is responsible for collecting, verifying, processing and supporting the pension payroll related transactions. Also, maintains accurate records and files. In addition, this position assists with rehired retiree compliance reporting and overpayment recovery processing. This is the training level of the Payroll Job series. Incumbents at this level may require additional training or experience to gain full proficiency in some or all of the job responsibilities.
Job Responsibilities & Performance Standards
· Performs general clerical responsibilities including entering, processing, transmitting and proofing payroll data
· May process and enter levies and other court ordered payments into payroll system
· Responds to basic payroll related requests maintaining confidentiality of records including lost checks and forgery affidavits
· Generates compliance reports for rehired retiree reporting
· Pulls and distributes payroll items that require special handling
· Assists with monthly retiree payroll reconciliation
· Assists retirees and beneficiaries as required
· Maintains files and records
· May assist with special projects as required
Technical Competencies Required for Job
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Computer/Technical Capability |
§ Ability to navigate the core screens and perform data entry in PARIS (or similar pension software) |
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§ Ability to locate and communicate to others basic information from within PARIS (or similar pension software) |
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§ Ability to understand and run PARIS reports and generate correspondence |
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§ Ability to navigate and perform data entry in MS Office |
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§ Ability to create workflow work items in PARIS and create help desk tickets for system issues |
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Employer Services Processes |
§ Ability to complete straightforward transactions for basic payroll processes such as: Þ Lost check and forgery affidavits Þ Replacement checks Þ Returned checks Þ Check distribution Þ 1099 reprints Þ Archive requests |
Statewide Core Behavioral Competencies Required for Job
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Basic Level Competencies Basic understanding or knowledge needed for the job; Basic understanding and knowledge sufficient enough to handle routine tasks; Requires some guidance or supervision when applying the competency; Understands and can discuss terminology and concepts related to the competency. |
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Accountability |
Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to delivering on his/her public duty and presenting oneself as a credible representative of the Agency and State to maintain the public’s trust |
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Customer Service |
Understands that all State employees have external and/or internal customers that they provide services and information to; honors all of the State’s commitments to customers by providing helpful, courteous, accessible, responsive, and knowledgeable service |
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Judgment and Decision Making |
Analyzes problems by evaluating available information and resources; develops effective, viable solutions to problems which can help drive the effectiveness of the department and/or State of Georgia |
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Results Orientation |
Consistently delivers required business results; sets and achieves achievable, yet aggressive, goals; consistently complies with quality standards and meets deadlines; maintains focus on Agency and State goals |
Teamwork and Cooperation |
Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains a friendly demeanor; values the contribution of others |
Additional Behavioral Competencies Required for Job
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Basic Level Competencies Basic understanding or knowledge needed for the job; Basic understanding and knowledge sufficient enough to handle routine tasks; Requires some guidance or supervision when applying the competency; Understands and can discuss terminology and concepts related to the competency. |
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Communication |
Respectfully listens to others to gain a full understanding of issues; comprehends written material; presents information in a clear and concise manner orally and in writing to ensure others understand his/her ideas; appropriately adapts his/her message, style, and tone to accommodate a variety of audiences |
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Cultural Awareness |
Demonstrates an open-minded approach to understanding people regardless of their gender, age, race, national origin, religion, ethnicity, disability status, or other characteristics; treats all people fairly and consistently; effectively works with people from diverse backgrounds by treating them with dignity and respect |
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Flexibility |
Adapts to change and different ways of doing things quickly and positively; does not shy away from addressing setbacks or ambiguity; deals effectively with a variety of people and situations; appropriately adapts one’s thinking or approach as the situation changes |
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Initiative |
Proactively identifies ways to contribute to the State’s goals and missions; achieves results without needing reminders from others; identifies and takes action to address problems and opportunities |
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Professional Development |
Demonstrates a commitment to professional development by proactively seeking opportunities to develop new capabilities, skills, and knowledge; acquires the skills needed to continually enhance his/her contribution to the State and to his/her respective profession |
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Ethical Integrity |
Upholds the highest personal and business standards, demonstrates honesty, is able to maintain the trust of others; does not jeopardize business relationships for personal gain; able to maintain confidential information. |
ERS Preferred Qualifications
Bachelor’s degree in accounting or related field OR Associate’s degree in a related field from an accredited college or university AND two years of payroll or related accounting experience OR Four years of payroll or related accounting experience.
ERS Career Development Levels
· Payroll Specialist 2
· Payroll Specialist 3
· Payroll Specialist Supervisor
Work Environment
This is a general office environment consisting of cubicle desk space. Ambient room temperatures, lighting and traditional office equipment are provided as found in a typical office environment.
Physical Demands
Individuals working in this job are required to multi-task while seated. This includes answering phone calls, research information, and typing using computers throughout the workday. Also may require walking periodically, primarily on a level surface. Must be able to reach above shoulder height, below the waist, or lift (up to 25 pounds) to file documents or store materials.
