Open Records & Administrative Specialist

Position Summary

The Georgia State Election Board is seeking a highly organized and detail-oriented Open Records and Administrative Specialist to manage the agency’s Open Records Act (GORA) requests and provide high-level administrative support to the Executive Administrative Assistant and Executive Director. The ideal candidate will have a working knowledge of Georgia’s Open Records Act, Open Meetings Act, and Administrative Procedures Act, with strong proficiency in document management, proofreading, and Microsoft Office software.

Key Responsibilities

• Receive, track, and fulfill Open Records Act requests (GORA) in compliance with state law and agency procedures.

• Coordinate with internal divisions, the Attorney General’s Office, and requestors to ensure accurate and timely responses.

• Review, redact, and prepare records for release using Adobe Acrobat Pro.

• Maintain case logs and tracking spreadsheets in Excel and SharePoint.

• Draft, edit, and proofread correspondence, memoranda, and legal documents.

• Assist with Open Meetings Act compliance, including meeting notices, minutes, and posting requirements.

• Support rule-making processes under the Administrative Procedures Act.

• Utilize Outlook, Teams, CMTS, and Zoom for internal communications and case coordination.

• Maintain organized electronic and physical files in compliance with agency retention policies.

• Perform general office duties, scheduling, and records maintenance as assigned.

Preferred Qualifications

• Experience with Georgia’s Open Records Act (GORA) and Open Meetings Act (O.C.G.A. 50-14-1 et seq.).

• Familiarity with the Administrative Procedures Act (APA).

• Advanced proficiency in Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro.

• Experience using SharePoint, Teams, Zoom, and CMTS software.

• Strong grammar, proofreading, and copy-editing skills.

• Excellent organizational and multitasking abilities.

• Ability to work independently and meet deadlines under pressure.

• Notary Public certification (preferred).

• Previous experience in a state agency or legal/governmental environment (preferred).

   

Minimum Qualifications

• High school diploma or GED required, associate or bachelor’s degree in public administration, Legal Studies, or related field preferred.

• Two or more years of experience handling public records, legal documentation, or administrative duties in a government or law-related setting.

How to Apply

Please submit a résumé, cover letter, and three professional references to:
electionboard@seb.ga.gov
Subject line: Open Records and Administrative Specialist Application
Applications will be reviewed on a rolling basis until the position is filled. Immediate start preferred.