Information Referral Specialist

POSITION SUMMARY: Under general supervision, receives and reviews incoming electronically filed rules and regulations to determine compliance with APA requirements.  

ESSENTIAL DUTIES and RESPONSIBILITIES:

• Analyzes and prepares proofs of rules in preparation for publication and distribution pursuant to Administrative Procedure Act.
• Communicates accurate information to agency, Legislative and Legal assistants and/or officials regarding regulations, policies and procedures.
• Assists with promulgation and proofreading of administrative rules and regulations for publication pursuant to Administrative Procedure Act.
• Coordinates the distribution of Georgia Session Laws and Journals of the House of Representatives and Senate.
• Oversees the organization and maintenance of filing system and rules database of the section’s inventory of new and old rules, regulations and Archives retention.
• Responds to other state agencies, Legislative and Legal assistants and/or the general public request for research and certified copies of rules and regulations.
• Compiles information and statistics as needed.
• Updates tracking or inventory databases and enters data.
• Responds to public inquiries from telephone calls, emails, and/or faxes.
• Generates written responses to agency and public inquiries.
• Retrieves computer records and enters or updates databases.
• Organizes and maintains filing system and rules database of section's inventory of new and old rules and regulations.
• Performs general accounting procedures in accordance with unit financial activity.
• Performs other related duties as assigned.

 KNOWLEDGE, SKILLS and ABILITIES:

• Knowledge of agency laws, regulations, policies and procedures
• Ability to interpret rules and regulations.
• Attention to details and discrepancies.
• Ability to communicate policies and procedures.
• Ability to prioritize day-to-day tasks to meet internal and external deadlines.
• Knowledge of principles and processes for providing services
• Skill in identifying problems and resolutions.
• Ability to communicate effectively, both orally and in writing
• Organizational and time management skills
• Ability to work independently and complete tasks assigned as scheduled.
• Knowledge of the record keeping process
• Ability to maintain logs/records of unit activities.
• Ability to interpret, display and maintain information.
• Skill in developing tracking files and production logs in the proper report format.
• Skill in generating reports using designated software programs.
• Ability to secure and protect sensitive documents and/ or records.
• Knowledge of resource information as it pertains to the agency.
• Knowledge of research processes
• Ability to research issues and determine resolutions.
• Ability to screen, examine and verify documents for accuracy.
• Ability to generate system-based correspondence.
• Knowledge of reconciling/balancing receipts

SUPERVISION REQUIREMENTS:  None.

MINIMUM QUALIFICATIONS:  

Two (2) years of equivalent work experience in an administrative or legal environment with concentration of reviewing and/or drafting rules and regulations.

Must possess intermediate skills with Microsoft Office Suite.

 EDUCATIONAL REQUIREMENTS:

Associate degree in a related field and one year of related experience OR High school diploma/equivalent and three years of related experience in an administrative environment.