Executive Administrative Assistant (State Based Exchange)

Under broad supervision, the Executive Administrative Assistant provides administrative support to the highest level of administration within the division.

Responsible for scheduling appointments, maintaining calendars, and managing multiple priorities. 

Assist in the preparation of reports, gathering and researching information, preparing presentations, coordinating meetings, copying and filing, preparing notes, performing data entry, and other special projects as needed. 

Reviews incoming correspondences to executive and forwards appropriately or, based on a knowledge of recipient's views, may respond for them. 

Assists in the administration and interpretation of policies and procedures for the department. 

Maintains confidential information. 

May act as a spokesperson for departmental inquiries. 

Manages complex duties that require large degree of independent judgment. 

Performs related responsibilities as required attention of the executive. 

Assists in creating, producing, updating, or disseminating basic information packages, fact sheets, program newsletters, resource guides, policy manuals, educational programs, etc. for use within and/or outside the division/department. 

Assists in developing marketing materials (e.g. exhibits and promotional materials). 

Assists in planning and coordinating conferences, meetings, and special events. 

May participate in planning, complete special research projects, or assist with development and presentation of educational outreach activities.

Performs other duties as assigned.