Executive Administrative Assistant (State Based Exchange)

Under supervision, the Executive Administrative Assistant provides high-level administrative support to executive leadership by managing schedules, coordinating meetings, preparing reports, and handling confidential information with discretion.

Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.

Prepare, review, and edit correspondence, reports, presentations, and other confidential materials.

Coordinate and organize executive meetings, including agenda preparation, minute-taking, and follow-up on action items.

Maintain filing systems (electronic and paper) for executive records and documents.

Coordinate communication and activities between the executive office and other departments.

Support board or committee meetings, including preparation of materials, scheduling, and logistics.

Exercise judgment and discretion in handling confidential and sensitive matters.

Perform other duties as assigned.