JOB SUMMARY: Under direct supervision, learns to enter and process personnel and payroll transactions. Compiles and files employment reports. Searches files and furnishes information to authorized persons.

JOB SPECIFIC DUTIES:   Under general supervision, processes personnel and/or position actions and resolves related problems. Provides information to agency staff regarding transactions or other routine personnel issues. May process payroll information, distribute pay checks, perform benefits enrollments and/or claims processing, maintain agency leave record, or perform other routine personnel or clerical functions.

MINIMUM QUALIFICATIONS

The selected candidate must meet the advertised minimum qualifications to include State Entry Qualifications as well as Agency Specific Minimum Qualifications

STATE ENTRY QUALIFICATIONS:

·         High school diploma/ GED AND Six (6) months of work experience.

Note: An equivalent combination of knowledge, education, job or intern experience, training or certifications that provides the necessary knowledge and skills to successfully perform the job at the level listed may be substituted year-over-year.

AGENCY MINIMUM QUALIFICATIONS:

·         Six months of full time clerical level experience with primary responsibility for processing at least one personnel function (e.g., payroll, transactions, benefits, workers compensation)

·         Committed to providing quality customer service

·         Ability to work and communicate with managers, coworkers, and external personnel in a professional, cooperative manner

·         Ability to make sound and well-informed decisions

·         Ability to develop new, effective methods and procedures where existing methods and procedures are inapplicable or are unavailable

·         Demonstrates strong problem solving skills; identifies and analyzes problems; gathers, interprets and evaluates information to determine its accuracy and relevance.

·         Demonstrated ability to handle/process confidential information.

·         Ability to effectively manage own priorities setting well-defined and realistic personal goals

·         Ability utilizing basic computer applications such as word processing, spreadsheet, and/or database management programs

·         Displays a high level of commitment toward work and a high standard of ethical conduct

AGENCY PREFERRED QUALIFICATIONS:

·         Work experience in a personnel function such as timekeeping, payroll, benefits and/or personnel transactions.

·         Familiarity with Human Resources transactions

·         Proficiency in working with software applications such as Microsoft Office Suite

·         Knowledge of or experience with a time/leave keeping system

·         Knowledge of or experience with PeopleSoft System for Human Resources or similar employee data management applications.

·         Demonstrated ability to successfully manage multiple priorities and organize work.

·         Demonstrated ability to work well with others to achieve team projects.

·         Demonstrates strong analytical skills and is detail oriented.

·         Displays high standards of ethical conduct and a high level of commitment toward performing work.

·         Ability to present oral instructions/information to an audience and answer questions (ex: Benefits Information, New Employee Orientations and/or other HR related information

IMPORTANT INFORMATION FOR ALL GDOT JOBS

The interview is just one part of the overall selection process and is not the only criteria used to make the final selection.  In addition to the interview, the final selection is based on the applicant’s work history and performance (documented in HR and/or Office files), PeopleSoft/employee status (i.e. rehire code), employee performance reviews, personnel file review (HR & Office Files), criminal background check, employment reference checks (including references and commendations from Managers and other relevant documentation) and, for supervisory positions, demonstrated leadership skills based on past and current work history will be considered. 

Good Employment Standing:

In accordance with the Interview and Selection Process (ISP), an applicant must have no active disciplinary actions to be in good employment standing.  Actions that may disqualify an applicant include letters of reprimand (active for 12 months after issuance date); suspension without pay or disciplinary demotion (active for 12 months from the effective date); Performance Improvement Plans (PIP) and Leave Restriction Plans (active until 12 months after the date of conclusion).  In addition, an employee must have an overall e-Performance rating score of three (3) or higher on their most current evaluation.  Please note that Memorandums of Concern are not considered disqualifying factors.  Human Resources may remove any employee from consideration for selection who is pending a disciplinary action; however, if the action is resolved in the employee’s favor, he or she will be allowed to compete.

THIS IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENT

THIS IS AN UNCLASSIFIED POSITION.

THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE

PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR

CONSIDERATION. ALL APPLICATIONS WILL BE PRESCREENED.

UPON PROMOTION, THE SELECTED CANDIDATE WILL RECEIVE 10% or THE GDOT JOB SPECIFIC MINIMUM SALARY, WHICHEVER IS GREATER. 

GDOT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER