The Coordinator of Registrar Services is a key administrative professional responsible for overseeing and managing essential functions within the Registrar's Office.  This position ensures the accuracy, integrity, and compliance of institutional and regulatory processes while providing high-quality service to students, faculty, and staff.

Major Duties

• Coordinates the collection and verification of class grades from instructional staff to ensure timely and accurate dissemination of grade reports;
• Oversees the entry and auditing of student graduation data within the master database and facilitates proof approvals for final submission;
• Administers the ordering process for diplomas, academic regalia, and related graduation materials, ensuring all requirements are met to support seamless graduation ceremonies;
• Maintains and oversees the accuracy of student data in the institutional student information system, ensuring compliance with institutional and regulatory standards;
• Acts as a systems resource by troubleshooting issues, training staff, and providing technical guidance to colleagues;
• Manages the maintenance and retention of student records in alignment with institutional policies and state regulations, ensuring records are complete, secure, and accessible when needed;
• Serves as a point of contact for faculty and staff, communicating critical deadlines, procedural changes, and updates to ensure compliance and operational efficiency;
• Oversees the processing of official student withdrawals, ensuring alignment with institutional and federal guidelines;
• Provides strategic support during registration periods, streamlining processes to enhance the student experience;
• Oversees the processing of official student withdrawals, ensuring alignment with institutional and federal guidelines;
• Provides strategic support during registration periods, streamlining processes to enhance the student experience;
• Serves as a liaison between the Registrar's Office and Financial Aid, managing the coordination of records for students utilizing federal Title IV funding and ensuring compliance with funding requirements;
• Directs the resolution of errors within the College HOPE Eligibility Calculation System, ensuring timely and accurate submissions to external agencies such as GA Futures and the Technical College System of Georgia;
• Oversees the evaluation and processing of HOPE Scholarship applications in adherence to Georgia Student Finance Commission regulations;
• Ensures institutional policies and academic requirements for graduation are met by conducting thorough audits and evaluations of student eligibility;
• Identifies opportunities to enhance Registrar Office processes and systems, implementing solutions to improve efficiency and service delivery;
• Collaborates with cross-functional teams to align Registrar operations with institutional goals and strategic priorities;
• Leads or contributes to special projects, committees, and initiatives to support institutional objectives;
• Takes on additional duties as needed to ensure the success of the Registrar's Office.

Competencies

• Ability to read and interpret documents such as business correspondence, operating policy and procedure manuals;
• Ability to perform basic mathematics functions;
• Skilled in the operation of computers and job-related software programs;
• Oral and written communication skills;
• Organizations and time management skills;
• Skill in interpersonal relations and in dealing with the public.

Minimum Qualifications

• Bachelor's degree in a related field *and* Two (2) years related experience
• Note: Experience may substitute for the degree on a year-for-year basis

Salary/Benefits

Salary is commensurate with education and work experience. Benefits include paid state holidays, annual and sick leave, and the State of Georgia Benefits package.

 Physical Demands

The employee occasionally lifts or moves objects of a light to medium weight. Work is typically performed in varying office environment with intermittent sitting, standing, or walking in various settings. The employee must be able to lift up to 25 pounds. Full range of hand and finger motion is required for data entry purposes.

 Application Deadline

Position considered open until filled. Candidates must pass a criminal background check. Applicants must submit an electronic application through Team Georgia Careers, and attach cover letter and resume (incomplete submissions will not be considered). Please include your annual salary for each position held.

POSITION CONTINGENT UPON FUNDING AND ALLOCATION OF POSITION

Note: No phone inquiries please. Due to the volume of applications received, we are unable to personally contact each applicant. If we are interested in scheduling an interview, a representative from our college will contact you

All male applicants between the ages of 18 and 26 years of age must present proof of Selective Service Registration

Savannah Technical College is an equal opportunity employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, or citizenship status (except those special circumstances permitted or mandated by law). Invitation to Self-Identify For compliance activities, contact Jasmine Sanders, Title IX and Equity Coordinator, Room A110 or (912) 443- 3388, jsanders@savannahtech.edu. Send written correspondence to Savannah Technical College, Attn: Jasmine Sanders, 5717 White Bluff Road, Savannah, GA 31405. STC is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award the associate degree. Candidates may be required to submit a valid Driver’s License, proof of insurability, and/or a driver’s history report for positions involving state travel.