Coordinator, Institutional Advancement

GRIFFIN CAMPUS

INTERESTED CANDIDATES MUST APPLY AT:  https://www.easyhrweb.com/JC_SouthernCrescent 

MINIMUM QUALIFICATIONS: 

A Bachelor’s degree in public relations, accounting, marketing or related field and two years’ experience in resource development or related field.

PREFERRED QUALIFICATIONS:

• Experience developing and implementing private fundraising campaigns 

• Experience working with community boards and organizations 

• Strong professional and business etiquette skills 

• Broad knowledge of the service community 

• Excellent oral and written presentation skills

RESPONSIBILITIES: 

The Institutional Advancement Coordinator is responsible for planning, directing, and executing comprehensive fundraising strategies to advance the College’s vision, mission, and strategic goals. Duties include managing campaigns, appeals, and planned giving initiatives; developing fundraising plans with defined financial goals, strategies, budgets, and performance measures; and engaging staff, volunteers, and the community in philanthropic efforts. The role involves identifying, cultivating, and soliciting donors; maintaining a portfolio of prospects; overseeing donor stewardship; and preparing compelling materials to communicate the college’s priorities and impact. Additional responsibilities include analyzing data, tracking progress, adjusting strategies, preparing reports, managing relationships with the Board of Trustees, assisting with the Foundation budget, and developing grant proposals. The position requires flexibility, strong relationship-building skills, and the ability to adapt to evolving priorities. This position reports to the Vice President of Institutional Advancement.

•  Direct fundraising campaigns, appeals, and other professional activities to support the College’s vision, mission, and strategic objectives 

•  Prepare fundraising materials and processes; engage staff and volunteers to maximize philanthropic efforts 

•  Develop and implement a comprehensive fundraising plan that includes financial goals, strategies, personnel assignments, budgets, and performance measures 

•  Manage campaign, appeal, and other fundraising activities; supervise day-to-day operations of major and planned gift initiatives 

•  Coordinate goals, activities, and timelines for advancement projects 

•  Gather and analyze data, create gift charts, prepare case statements, educate/train staff and volunteers, review staff progress, and oversee gift agreements and stewardship activities 

•  Raise private funds by identifying prospects, researching capabilities, cultivating and soliciting donors, and maintaining a portfolio of prospects and leadership donors 

•  Conduct one-on-one visits with donors and prospects, maintaining regular communication to foster relationships 

•   Track donor contacts and report progress toward securing gifts

•   Oversee all donor stewardship activities to ensure strong donor relations

•   Build awareness and communicate college priorities to increase community and donor engagement

•  Collect and synthesize data for newsletters, annual reports, and other communications materials Southern Crescent Technical College 

•  Prepare performance reports and account for staff outcomes and financial goals 

•  Analyze data and adjust strategies to ensure achievement of goals 

•  Develop and maintain strong working relationships with the Board of Trustees 

•  Assist in the development and management of the SCTC Foundation budget 

•  Develop and submit grant proposals to secure funding 

•  Perform other duties as assigned 

•  Work a flexible schedule, including evenings and weekends as needed

QuickBooks & Accounting Responsibilities:

•  Maintain accurate financial records for the SCTC Foundation using QuickBooks accounting software 

•  Record and reconcile all financial transactions, including donations, pledges, grants, invoices, and expenses 

•  Generate financial statements, donor contribution reports, and budget-to-actual summaries for leadership and the Board of Trustees 

•  Ensure compliance with accounting principles, auditing requirements, and state and federal regulations 

•  Monitor budget performance and flag any variances for corrective action 

•  Coordinate with auditors and provide required financial documentation during audits 

•  Support grant compliance by tracking and reporting on restricted funds 

•  Process deposits and prepare bank reconciliations in a timely manner

Other duties as assigned

COMPETENCIES: 

•  Strong interpersonal and public relations skills 

•  Decision-making and problem-solving skills 

•  Excellent oral and written communication abilities 

•  Knowledge of project and activity management 

•  Ability to work effectively with diverse stakeholders 

•  Ability to break large projects into manageable tasks 

•  Proficiency with computers, job-related software, and QuickBooks 

•  Accurate recordkeeping and strong organizational skills

SALARY:  

This is a full-time position. Salary commensurate with education and work experience. Benefits include paid state holidays, paid annual and sick leave, and the State of Georgia Flexible Benefits Program.

SPECIAL NOTES: 

It shall be a condition of employment to submit to a background investigation. Offers of employment shall be conditional pending the result of the background investigation. 

Federal Law requires ID and eligibility verification prior to employment. 

All male U.S. citizens, and male aliens living in the U.S., who are ages 18 through 25, are required to register for the military draft and must present proof of Selective Service Registration upon employment. 

Applicants who need special assistance may request assistance by phoning (770)229-3454. 

Only those who are interviewed will be notified of the status of the position. Candidates must successfully complete a criminal background investigation and motor vehicle screening.

**  The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed, national or ethnic origin, sex, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, spouse of military member, or citizenship status (except in those special circumstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all technical college-administered programs, programs financed by the federal government including any Workforce Innovation and Opportunity Act (WIOA) Title I financed programs, educational programs and activities, including admissions, scholarships and loans, student life, and athletics. It also encompasses the recruitment and employment of personnel and contracting for goods and services.