CoC Program Assistant, OHSN

Make a difference and join the DCA Team!  DCA gives employees more to do than merely make a living.  We are serious about helping Georgia's families live more abundantly with a greater sense of hope and achievement.  If public service, a great environment, and the desire to enrich the lives of others motivate you to do your best work, you should consider joining the DCA Team.  

OUR MISSION

To help build strong, vibrant communities.

OUR VISION

For Georgians of today and tomorrow to have the opportunity to live and work in thriving communities.

OUR CULTURE

DCA is dedicated to helping build strong, vibrant communities. We are a diverse team of highly competent and committed professionals who strive to help people and communities thrive through technical expertise, innovative thinking and a passion for making a difference.  Team members are at their best when collaborating and supporting each other as they perform challenging and dynamic work.  We are serious about helping Georgia's families live more abundantly with a greater sense of hope and achievement. If public service and the desire to enrich the lives of others motivates you to do your best work, you should consider joining the DCA Team.

GENERAL DESCRIPTION

The Georgia Department of Community Affairs (DCA) is a state organization dedicated to partnering with communities to help create a climate of success for Georgia's families and businesses. DCA offers a fast-paced, challenging, and dynamic environment that requires attention to detail, pride in quality of work, and the ability to work as a versatile team player.

Summary

This full-time position primarily assists the CoC Program Manager and CoC Team Leads with various tasks related to operating the Balance of State Continuum of Care.  This position supports by taking minutes at Board, Committee, and Team Meeting. The program assistant supports the CoC Program Team with the preparation of the NOFO application and a variety of support tasks related to the mission of the CoC. Although the position technically falls under the CoC, the position also crosses over with other programs to provide additional support as needed.  For example, the CoC Program Assistant also completes ERs for ESG and HOPWA.

Job Responsibilities

• Support the CoC Program Team with the preparation of the annual CoC Notice of Funding Opportunity application. This includes coordinating with Consolidated Planning Jurisdictions, staging competition documents, and reviewing application narratives.
• Collaborate on updating the CoC Teams standard operating procedures at least annually.
• Assist in the coordination of CoC membership meetings, CoC Board meetings, and CoC Committees.
• Support the CoC by taking minutes at Board, Committee and Team Meetings.
• Perform environmental reviews for federally funded programs within the Office of Homeless and Special Needs Housing
• Maintain communication with CoC members regarding events, resources, and policies.
• Attend community meetings, coalitions, and conferences as a representative of the Balance of State CoC
• Maintain CoC membership lists
• Provide data support to the CoC Team Leads leveraging internal and external data sources 

• Attend regularly scheduled supervision meetings, department-wide and leadership team meetings, mandatory agency training, and participate in professional development activities

   

Minimum Eligibility Requirements

• Bachelor’s degree AND at least two years of experience with homeless services programs
• Must be able to competently use the Microsoft Office Suite (Excel, Outlook, Word, PowerPoint)

Preferred Qualifications

Preference will be given to applicants who in addition to meeting the agency specific minimum qualifications possess at least one of the following:

·       Experience working directly with HUD CoC and/or ESG funding

·       Knowledge of coordinated entry for homeless services, as defined by HUD

·       Experience with data entry and/or reporting using the ClientTrack Homeless Management Information System

·       Experience with strategies associated with the federal plan to end homelessness

Knowledge, Skills & Abilities

• Knowledge of all pertinent Federal and State regulations
• Knowledge of the USICH strategic plan to end homelessness
• Knowledge of homelessness and homeless services programs
• Strong administrative skills
• Excellent organizational, analytical, written, and oral communication skills
• Critical thinking, with a high level of initiation, motivation, and enthusiasm

WORKING CONDITIONS (TRAVEL, HOURS, ENVIRONMENT)

This position is currently designated as a hybrid (part in-office and part remote/telework) position.  This position is full-time (40 hours per week) and may require occasional overtime.  Local periodic travel may be required.  Aside from approved travel, remote work location must be performed within the State of Georgia with availability to travel to Atlanta as requested or required.

PHYSICAL / SENSORY REQUIREMENTS:

Work is principally stationary, but the person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc., and constantly operate a computer and other office equipment.

Must be able to remain in a stationary position 50% of the time.

Must be able to perform office-related duties.

Must be able to operate office equipment.

Must be able to establish and maintain effective working relationships with employees, tenants, and community agencies and other entities that provide services.

Must be able to perform essential job functions, with or without reasonable accommodation.

Must be able to perform essential job functions in an environment that will sometimes include increased levels of work-related stress.

Must maintain punctuality and attendance as scheduled.

NOTE: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, age, disability, protected veteran status, or any other characteristic protected by law. All qualified applicants will be considered but may not necessarily receive an interview. Due to the large volume of submissions received by this office, information concerning application and/or interview status cannot be provided.  Selected applicants will be contacted for next steps in the interview process.  Applicants who are not selected will not receive notification.  This position is subject to close at any time once a satisfactory applicant pool has been identified.

DCA is an Equal Opportunity Employer. If you need accommodation for an interview, please contact the Human Resources Office at (404) 679-4845

Hiring is contingent upon satisfactory results of employment verification, background, criminal records investigation and motor vehicle reports.

This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the business and requirement of the job change.  This job posting may close at any time upon gaining a sufficient applicant pool from which to select a qualified candidate.

All duties and responsibilities listed are considered to be essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  Marginal functions of the position (those that are incidental to the performance of the job duties) have not been included.   However, the omission of specific statements of duties does not exclude them from the position if the work is similar, related, or logical assignment to the position.