Administrative Assistant II

The position is open to all applicants who meet the minimum qualifications below. This position is grant-funded.

The Administrative Assistant II is responsible for entering and maintaining participant and employer data in the WorkSource Georgia Portal, supporting the grant-funded programs for the Apprenticeship and Business Services Teams at the Technical College System of Georgia’s (TCSG) Office of Workforce Development (OWD). This position works under the direction of OWD’s Apprenticeship Grants & Operations Manager and Business Programs Manager.

RESPONSIBILITIES

·         Facilitating grant-related participant applications and data entry related to TCSG’s grant programs

·         Data entry into the WorkSource Georgia Portal and other related data systems

·         Preparing data for grant-related reporting

·         Assist with preparation of reports

·         Assist with planning, supporting, and coordinating meetings, info sessions, to support employers in apprenticeship-related initiatives

·         Monitor grant activities for compliance with federal and state regulations

·         Assist with apprenticeship-related records retention

·         Provide technical assistance to stakeholders

·         Assist with grant closeout processes and related ad hoc reporting; and

·         Other duties as assigned.

MINIMUM QUALIFICATIONS

Associates degree  *and* One (1) year of related work experience OR High school diploma or equivalent *and* `Two (2) years of related work experience.

PREFERRED QUALIFICATIONS

·         Experience with data entry and WorkSource GA Portal

·         Previous experience working with a WIOA funded program

·         State or Federal grant management experience; and

·         Tracking and managing grant funds.

TECHNICAL COMPETENCIES

·         This role requires a high level of analytical and organizational skills

·         Proficiency in Microsoft Excel, Word, and Outlook

·         Superior oral and written communication skills

·         Skills in interpersonal relations and customer service; and

·         Decision making and problem-solving skills. 

HOW TO APPLY

Interested parties should apply at Team Georgia Careers, Team Georgia Careers Website

Applications will be accepted until filled. Due to an anticipated large volume of applications, only those who receive an interview will be notified of the status of the position.

It shall be a condition of employment to submit to a background investigation. Offers of employment shall be conditional pending the result of the background investigation.

Federal Law requires ID and eligibility verification prior to employment.

All male U.S. citizens, and male aliens living in the U.S., who are ages 18 through 25, are required to register for the military draft and must present proof of Selective Service Registration upon employment.

Applicants who need special assistance may request assistance by phoning (404) 679-1759.

The Technical College System of Georgia is an equal opportunity employer and does not discriminate on the basis of race, color, creed, national or ethnic origin, gender, religion, disability, age, political affiliation or belief, genetic information, disabled veteran, veteran of the Vietnam Era, or citizenship status (except in those special circumstances permitted or mandated by law).

An Equal Opportunity Employer