Admin Assistant 3 - Commissioner's Office

(Hiring salary will be based on experience, credentials, pay equity, and statewide rules.)

(Holding a p-card is an essential function of the job.)

GENERAL DESCRIPTION:

The Department of Administrative Services (DOAS) is currently seeking an energetic and dedicated individual for the Commissioner’s Office. This is an in-office, Monday-Friday / 8 am – 5 pm position. The Administrative Assistant will be the main liaison and greeter for all visitors to the Commissioner’s Office as well as provides support to the Executive Business Operations Manager who supports the Commissioner.  This role includes a variety of clerical and/or administrative duties and would offer the individual an opportunity to utilize their creative abilities and organizational skills in a customer focused work environment.  This position requires an individual of integrity, a team player with consistent high level of exceptional customer service in every task as well as good judgement and initiative.

Job Responsibilities:

Greets office visitors and clients; determines the nature of their business and provides appropriate information or direct visitors to other personnel.

Answers, screens and routes telephone calls to appropriate department, unit or individual.

Provides administrative support such as typing, filing, processing mail and maintains page content for select pages in agency web site and Intranet site. 

Maintains organized and current record keeping system including computerized record keepingPerforms all duties related to being a Purchasing Card holder; meets credit history requirement, compliance with PCard policy and procedures, makes purchases for the office, monthly reconciliation, etc.

Performs calendar management duties as required; schedule meetings and send meeting requests.

Responsible for the schedule/booking and use of DOAS conference rooms

Compiles data, presentation materials and using presentation software to prepare and/or edit presentations for all-staff meetings and special projects.

Maintains agency heads and colleges and universities contact lists in preparation for Commissioner and agency communications.

Maintains/keep current agency’s organizational chart in Visio

Performs all duties related to being a Purchasing Card holder; meets credit history requirement, compliance with PCard policy and procedures, makes purchases for the office, monthly reconciliation, etc.

Performs calendar management duties as required; schedule meetings and send meeting requests.

Responsible for the schedule/booking and use of DOAS conference rooms

Compiles data, presentation materials and using presentation software to prepare and/or edit presentations for all-staff meetings and special projects.

Maintains agency heads and colleges and universities contact lists in preparation for Commissioner and agency communications.

Maintains/keep current agency’s organizational chart in Visio

Required Knowledge, Skills and Abilities:

Strong oral and written communication and presentation skills; Strong interpersonal skills

Ability to provide support to both internal and external customers at all levels

Basic analytic and problem-solving skills; Strong organizational skills and attention to detail

Strong Microsoft Office skills including Microsoft Outlook, Word, Excel, Visio Teams, and PowerPoint

Ability to use computer programs, calendar function and electronic research sources.

Ability to handle multiple tasks at once and prioritize workload.

Ability to use proper judgment in selecting which issues to handle or re-direct.

This is an in-office, Monday-Friday / 8 am – 5 pm position.

Completion of a pre-employment background check is required.

Holding a p-card is an essential function of this job.

MINIMUM ENTRY QUALIFICATIONS: 

High school diploma/GED and four (4) years of job-related experience; or two (2) years of experience required at the lower-level Admin Assistant 2 (GST051) or position equivalent.

PREFERRED QUALIFICATIONS:  Preference will be given to applicants who, in addition to meeting the minimum qualifications, possess one or more of the following items below.  PLEASE CLEARLY INDICATE YOUR QUALIFICATIONS ON YOUR RESUME.   

Five or more years of administrative support experience.

Experience providing administrative support at the executive level.

Intermediate to Advanced proficiency in using Microsoft Word, Excel, Outlook, Publisher, Teams, Visio and PowerPoint software.

Experience with data collection, data compilation and report design using one or more database programs.

Applications accepted at Team Georgia Careers

https://careers.georgia.gov/

Due to the volume of applications received, we are unable to provide information on application status by phone or email.  Only those applicants selected for an interview will be contacted by the hiring agency.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

DOAS is an equal opportunity employer

The Georgia Department of Administrative Services is committed to providing an inclusive and accessible experience to everyone, including those with disabilities. If you require a reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact Kristen Matekenya at kristen.matekenya@doas.ga.gov or 404-463-6773.

When applying for this position, you will be asked if you meet the minimum qualifications for this position as stated below and may possibly be presented with additional questions to assess preferred qualifications.   Preference will be given to applicants who meet one or more of the preferred qualifications.