Accounts Payable Supervisor- Atlanta

Job Title:  Accounts Payable Supervisor- Atlanta

Pay Grade: J- maximum starting salary is $67,000.00

Workplace: Hybrid- 2 to 3 days per week in office

Travel: None

Job Summary:

Supervising, guiding, and/or instructing the work assignments of subordinate staff.
• Supervise daily operations of AP team.
• Scheduling and assigning tasks to subordinates.
• Overseeing accounting and fiscal control functions in the accounts payable area.
• Monitoring processes related to accounts payable (ex. Invoice processing of subordinates, payment cycles, etc.)
• Observing staff performance and notifying AP Manager of areas of strength, weakness, and opportunities.
• Resolving complex matters with internal and external customers.
• Manage agency Verizon Account
• Respond to email inquiries for status updates and other AP related matters.
• Send notifications to appropriate staff and team members of failed ACH payments via email.
• Process all AP invoices (PO, PC/CP, Direct, GCDD, Reimbursement Requests, Registrations, SharePoint etc.,) in 2-3 business of receiving requests according to instructions.
• Research Failed ACH Payments and annotate the reports.
• Review and remove Vouchers on Hold that have been verified for payment.
• Prepare and send weekly wire remittances to state agencies that have been updated in PeopleSoft for wire payments.
• Audit reports and POs when there are payment discrepancies to assist in resolving the issue and work with budget and procurement to fix POs.
• Provide guidance to internal staff related to reviewing PO queries, receipts, and payment information.
• Provide support documentation for external audit requests.
• Review and approve UAS contracts.
• Review and process AP and GL errors from report.
• Send Due Proof Report to Revenue Team, as necessary.
• Update Pay Cycle
• Train Staff on creating, editing, and correcting Concur Expense Reports via Teams or Phone
• Approve Travel Expense Reports timely.
• Download Weekly "Approval" report from Concur.
• Compile list of Employees and former employees with UNK fees not expensed and send monthly.
• Complete other tasks as assigned.

For benefits information, please visit: https://careers.dbhdd.ga.gov/why-dbhdd/  

Employment Requirements
To ensure the safety and wellbeing of our employees, individuals and communities we serve, certain positions within DBHDD may require evaluations, vaccinations, professional licensure and certifications. Licenses must be current and enable providers to practice within the State of Georgia.

The following are a listing of evaluations and vaccinations that may be required for employees, including those not involved with direct care:

• Drug Screening
• TB Evaluation
• Annual Influenza*

*Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

DBHDD is an Equal Opportunity Employer
It is the policy of DBHDD to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

FOR THIS TYPE OF EMPLOYMENT, STATE LAW REQUIRES A NATIONAL AND STATE BACKGROUND CHECK AS A CONDITION OF EMPLOYMENT.