Accounting Technician/Accounts Payable
Job Summary
The Accounts Payable Accounting Technician is responsible for reviewing a wide range of source documents, such as purchase orders, vouchers, invoices, EPVs, receipts, requisitions and other forms for accuracy and completeness; Processes various accounts payable; Distributes checks; Contacts vendors to resolve questions; Enters routine financial transactions into accounting systems; Verifies information; Reconciles Purchase Orders the first week of each month; Organizes and maintains hard copy files of Purchase Orders and check copies; Assists with metering college mail; Attends training and implements processes as directed; Provides information and assistance to internal and external customers; Correctly applies accounting principles according to GAAP, Governmental Accounting Standards, applicable state and federal guidelines and TCSG fiscal policies and procedures; Performs limited, routine general clerical duties.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Accurately analyzes invoices and other documentation to process payment; | (40%) |
Distributes Supplier checks; | (2%) |
Enters routine financial transactions into PeopleSoft Financials accounting system; | (25%) |
Verifies daily entries; | (3%) |
Reconciles accounting records; | (10%) |
Organizes and maintains hard copy files of departmental records; | (5%) |
Provides information and assistance to internal and external customers; | (10%) |
Other duties as assigned. | (5%) |
Competencies
Accounts Payable knowledge
Oral and written Communication skills
Governmental Accounting knowledge
General knowledge of the college and its programs
Leadership and Guidance
Ethical Practice
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment and technologies.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 25 pounds.
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are Monday – Thursday 9 hours a day between 7:30 am and 5:30 pm (flexible) and Friday 8 am – 12 pm.
Travel
Travel to other campus locations and for training is required on occasion.
Required Education and Experience
High school diploma or equivalent
Minimum of one (1) year of experience in accounting
Excel experience
Preferred Education and Experience
Diploma or Associate’s Degree in Accounting.
Accounts Payable experience.
State of GA accounting experience.
Experience with TeamWorks Financials.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.