STATE PROFILE SUMMARY: Under general supervision, performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information. May research, investigate, and/or resolve program data or issues. Drafts documentation, reports, or presentations. Represents program or unit, provides information and assistance to internal and external customers

JOB RESPONSIBILITIES:

• Under general supervision, exercise independent judgement and initiative to perform administrative and advanced crash study analysis in support of the National Highway Traffic Safety Administration’s (NHTSA) FARS program.

• Communicate professionally by phone, email and letter to senior law enforcement officers and other state agency representatives.

• Performs complex analytical work in support of the FARS program functions.

• May serve as primary contact and information source for assigned unit or program.

• Must be computer literate and available to attend yearly FARS training at designated locations. 

   

   

MINIMUM QUALIFICATIONS

The selected candidate must meet the advertised minimum qualifications to include State Entry Qualifications as well as Agency Specific Qualifications.

STATE ENTRY QUALIFICATIONS:

• Associate's degree from an accredited college or university AND One year of related experience

OR

• Three years of related experience.

AGENCY SPECIFIC QUALFICATIONS:

• Three years of experience in effectively and accurately gathering, organizing, and compiling information into reports; maintaining fatality crash data and logs; and processing or posting data

• Ability to perform quality control and analysis by cross checking multiple source data for accuracy

• Ability to prepare business correspondence using correct English grammar, punctuation and spelling;

• Ability to read, interpret and apply instructions, policies, procedures and/or specifications related to the job

• Ability to perform basic mathematical calculations

• Displays a high level of effort and commitment toward work and displays high standards of ethical conduct.

• Ability to reason and independently select the appropriate guideline or process to follow;

• Experience in creating effective and accurate visual aids for staff presentations/reports

• Ability to organize and manage multiple priorities.

• Problem analysis and problem resolution at both a strategic and functional level.

• Strong customer orientation.

• Excellent interpersonal and communication skills.

• Intermediate skill level in Microsoft Office applications including Word, Excel and Outlook as well as Google Earth or other mapping programs.

AGENCY PREFERRED QUALFICATIONS: 

• Four years of experience in an administrative role

• Ability to interpret and apply pertinent policies, procedures and/or specifications.

IMPORTANT INFORMATION FOR ALL GDOT JOBS

The interview is just one part of the overall selection process and is not the only criteria used to make the final selection. In addition to the interview, the final selection is based on the applicant’s work history and performance (documented in HR and/or Office files), PeopleSoft/employee status (i.e. rehire code), employee performance reviews, personnel file review (HR & Office Files), criminal background check, employment reference checks (including references and commendations from Managers and other relevant documentation) and, for supervisory positions, demonstrated leadership skills based on past and current work history will be considered.

Good Employment Standing:

In accordance with the Interview and Selection Process (ISP), an applicant must have no active disciplinary actions to be in good employment standing. Actions that may disqualify an applicant include letters of reprimand (active for 12 months after issuance date); suspension without pay or disciplinary demotion (active for 12 months from the effective date); Performance Improvement Plans (PIP) and Leave Restriction Plans (active until 12 months after the date of conclusion). In addition, an employee must have an overall ePerformance rating score of three (3) or higher on their most current evaluation. Please note that Memorandums of Concern are not considered disqualifying factors. Human Resources may remove any employee from consideration for selection who is pending a disciplinary action; however, if the action is resolved in the employee’s favor, he or she will be allowed to compete.

THIS IS AN INTERNAL AND EXTERNAL JOB ANNOUNCEMENT

THIS IS AN UNCLASSIFIED POSITION.

THE SELECTED APPLICANT FOR THE POSITION WILL BE SUBJECT TO A REFERENCE CHECK AND CRIMINAL BACKGROUND CHECK, WHERE APPLICABLE.

PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR

CONSIDERATION. ALL APPLICATIONS WILL BE PRESCREENED.

UPON PROMOTION, THE SELECTED CANDIDATE WILL RECEIVE 10% or THE GDOT JOB SPECIFIC MINIMUM SALARY, WHICHEVER IS GREATER.

GDOT IS AN EQUAL OPPORTUNITY EMPLOYER