Job Announcement

STATUS:  Full-time

WORK LOCATION:  Tifton

            JOB CODE:  61804

POSITION TYPE:  Regular

RECRUITMENT SOURCE:  TBD

Administrative Assistant to Assistance Vice President for Academic Affairs

The Administrative Assistant to Academic Dean is responsible for monitoring student performance and progress as well as recruitment and placement efforts.

• Performs and completes tasks and assignments associated with personnel support functions for assigned organizational unit or program, (purchase orders, travel arrangements, expense statements, etc.);
• Provides support to administrative staff;
• Completes complex processing of documents and/or transaction for assigned organizational unit, program and/or specialized function/activity;
• Conducts research using a variety of sources to complete, prepare, assemble, process, and/or generate reports and other documentation, or to respond to inquiries, questions, or requests;
• Enters data from forms, records, reports, and/or other sources into computer for purposes such as maintaining databases;
• Uses computer software as a tool for performing clerical assignments;
• Monitors use of and maintains supplies, equipment, and/or facilities for assigned work unit or program;
• Provides secretarial and clerical support to dean;
• Serves as a liaison between the division and clients; determines the nature of client’s business and provides appropriate information and assistance.  Refers to appropriate personnel when necessary;
• Proofreads and edits documents for content, context, accuracy, and consistency;
• Copies, distributes, and files appropriate documents;
• Utilizes a variety of software to produce documents, spreadsheets, visual aids, and promotional materials;
• Conducts research using a variety of resources to generate reports, solve departmental issues, find new technology solutions;
• Compiles and maintains employees’ time records;
• Enters faculty credentials and schedules into Banner;
• Serves as a Campus Security Authority (CSA) as defined by The Clery Act, forwards reports of crimes to the Campus Police Department, and participates in annual CSA training;
• Participates in assessment, planning, budgeting, and staff development;
• Performs other duties as assigned.

• Knowledge of TCSG rules, polices, and procedures
• Knowledge of modern office practices and procedures
• Ability to operate workroom machinery such as fax machines, copiers, scanners, shredders, etc.
• Oral and written communication skills
• Ability to handle multiple tasks at once to prioritize workload
• Oral and written communication skills
• Skill in the operation of computers and job related software programs
• Skill in accurate recordkeeping
• Organizational skills
• Skills in interpersonal relations and in dealing with the public
• Decision making and problem solving skills

• Associate’s degree in Business Administrative Technology and One (1) year of work related experience OR High school diploma *and* Two (2) years related work experience

In addition to the minimum qualifications:

• Proficient in all Microsoft Office software particularly Word and Excel

• Salaried
• Salary commensurate with qualifications and relevant experience 
• Eligible for benefits

• For assistance/accommodations with the application/interview process, contact April Bentley, Human Resources Director at abentley@southernregional.edu or 229-217-4255.
• All required education credentials, license, certification and/or registration must be submitted prior to employment.
• References will be checked.
• Post offer requirements following a conditional offer of employment to include a criminal history records check, a motor vehicle records check, and as applicable, pre-employment/random drug testing, credit history records check, fingerprinting records check, medical examination, psychological screening, and test for deception.

The Technical College System of Georgia and its constituent Technical Colleges do not discriminate on the basis of race, color, creed or religion, national or ethnic origin, sex (including pregnancy, sexual orientation, and gender identity), disability, age, political affiliation or belief, genetic information, veteran or military status, marital status, or citizenship status (except in those special circumstances permitted or mandated by law). This nondiscrimination policy encompasses the operation of all technical college-administered programs, programs financed by the federal government including any Workforce Innovation and Opportunity Act (WIOA) Title I financed programs, educational programs, and activities, including admissions, scholarships and loans, student life, and athletics. It also encompasses the recruitment and employment of personnel and contracting for goods and services.

The Technical College System and Technical Colleges shall promote the realization of equal opportunity through a positive continuing program of specific practices designed to ensure the full realization of equal opportunity. The following person(s) have been designated to manage inquiries regarding the nondiscrimination policies: Darbie Raines. At Southern Regional Technical College (SRTC), the Title IX and Section 504 Coordinator is Darbie Raines, SRTC-Moultrie 800 Veterans Parkway North, Moultrie, GA 31788, Building A, (229) 217-4145, davera@southernregional.edu.