Job Vacancy Announcement: Admin Assistant 2/Post Secretary
Work Location: Post 19- Swainsboro

Pay Grade G
Job Code- GST051
Salary – $39,728.00


The Georgia Department of Public Safety (DPS) oversees the day-to-day operation of the Georgia State Patrol (GSP), Capitol Police and the Motor Carrier Compliance Division (MCCD). We currently have a challenging and rewarding opportunity for an Admin Assistant 2 at Post 19/Swainsboro of the Georgia State Patrol.

This position is perfect for candidates who seek a challenging opportunity to serve the citizens of Georgia while providing critical administrative support to Troopers and other department personnel. Under the supervision of the Post Commander, the Admin Asst 2 performs a wide range of administrative and office support activities to help ensure that the Patrol Post is running smoothly and efficiently.

A typical workday includes, but is not limited to:

1. Providing administrative support to the department. Preparing a variety of correspondence, reports and forms. Establishing and maintaining the post’s filing system. Composing correspondence.
2. Working closely with the department’s Open Records Unit to respond to open records requests involving the Patrol Post.
3. Scheduling appointments and maintaining calendar of activities, meetings and various events for the Post Commander, Headquarters Field Command and other sworn personnel.
4. Serving as the receptionist for the Patrol Post to include answering and transferring incoming calls appropriately and/or taking messages, greeting visitors and directing to proper locations, providing general information to the public regarding department activities of a public nature and referring difficult and unusual problems to the appropriate official.
5. Monitoring the use of supplies and placing orders for replenishment utilizing a P-Card procurement system.


Required Personal Characteristics:

1. Excellent computer skills.
2. Ability to effectively multi-task and prioritize tasks and assignments.
3. Strong commitment to providing excellent customer service to both internal and external customers.

The Selected applicant must pass a pre-employment background investigation. This includes a review of criminal, driver’s and credit history.

No polygraph examination is required for this position.

Preferred Qualifications:
1. Experience working independently with Microsoft Office products (Word, Excel, PowerPoint, and Outlook).
2. Previous experience processing Open Records requests for a public sector employer.
3. Successful experience providing administrative support for a unit that included dealing with issues, situations and documents of a sensitive and/or confidential nature.
4. Experience composing and formatting correspondence and other documents.
5. Experience copying DVDs
6. Purchasing experience, specifically E-procurement and purchasing card reconciliation.

Only applicants chosen for interview will be contacted. 

The Georgia Department of Public Safety is an Equal Opportunity Employer. Employees and applicants will not be discriminated against on the basis of race, color, religion, gender, natural origin, age, disability or genetic information.