NORTH GEORGIA TECHNICAL COLLEGE

JOB DESCRIPTION

Job Title:             Executive Assistant to the College President       

Job Code:            61827

Revised:               04-2017, 4-14-2020

Description: The Executive Assistant to the President is responsible for performing professional and administrative duties in support of the president of a technical college. 

Major Duties:

• Organize and coordinate daily activities and schedule for president’s office, arranging meetings, conference calls, and travel. Prepare detailed itineraries and expense reports. Maintain associated records as needed. Answer and manage incoming calls and greet visitors in courteous and timely manner.
• Prepare outlines for speeches and other presentations for college and community events.
• Coordinate special events such as groundbreakings and ribbon cuttings, ensuring appropriate officials, dignitaries and community leaders are included.
• Initiate, compose and accurately type correspondence and other administrative documents according to established guidelines Maintain high level of confidentiality.
• Research, gather data, and prepare reports, presentations, spreadsheets, tables and charts for president’s use.
• Perform administrative tasks and assignments associated with personnel support functions, which may include budget procurement, contracts, inventory control, personnel, safety, security, records, etc.
• Maintain a filing and record keeping system for the president. Use sound judgement and knowledge of NGTC and its policies and procedures.
• Serve as a liaison between the president and board members. Record and distribute minutes and other relevant information to appropriate members in a timely manner.
• Coordinate board attendance at annual conference, and college-related events and ceremonies.
• Submit local board member appointments/reappointments to TCSG staff for State Board approval. Coordinate monthly board meeting schedule, meeting materials, and presentations. Submit expense statements, including per diem fees, for board members.
• Monitor use and maintain supplies, equipment and/or facilities for president’s office.
• Order supplies and equipment according to established policies and procedures.
• Serve as liaison between college and outside organizations. Maintain good rapport with community leaders, private sector representatives, and public by being courteous and cooperative and utilizing diplomacy and tact in a diverse environment.
• Assist in processing pay adjustments and personnel transactions such as hiring, promotions, transfers and terminations.
• Assist in the development of annual department budget for President’s Office and Board of Directors and maintain accurate budget records and balances.
• Other duties as assigned.

Competencies:

• Strong oral and written communication skills
• Proficiency in Windows applications (Word, Excel, Access) Internet, Outlook and job-related software
• Knowledge of modern office practices and procedures
• Knowledge of modern office equipment
• Knowledge of college operations, policies and procedures
• Decision making and problem-solving skills
• Skill in interpersonal relations and in dealing with the public
• Ability to multi-task and prioritize workload
• Ability to work with minimal supervision

Driver’s License Requirement: Valid GA Driver License

Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

North Georgia Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.

The following persons have been designated to manage inquiries regarding the non-discrimination policies: Dr. Fran Chastain, Dean of Student Support and Engagement, Title IX Coordinator, Clegg Center 212, (706) 754-7855, fran.chastain@northgatech.edu and Joanna Velazquez, Student Support and Accessibility Service Coordinator, Clegg Center 214, (706) 754-7828, joanna.velazquez@northgatech.edu at 1500 Hwy 197 N, Clarkesville, GA 30523